Work-Force
This is a current vacancy. Role: Personal Assistant. Location: Phuthaditjhaba, Free State. The team is hiring and seeks a candidate who can step in and deliver from week one.
About This Position
An experienced Personal Assistant is needed to support operations in Phuthaditjhaba. The role forms part of how the business keeps its administration jobs portfolio strong in Free State.
Communication runs both ways. Managers across the administration jobs team in Free State make time for one-to-ones, and people are expected to speak up early when something needs attention.
Internal documentation, process notes and shared playbooks make it easier for the Personal Assistant to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.
Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Phuthaditjhaba.
What Your Day Looks Like
Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.
No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Phuthaditjhaba.
The rhythm rewards people who plan ahead but also pivot quickly when Free State operations throw up the unexpected.
Crucially, the Phuthaditjhaba office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.
The Environment
Equally, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.
Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Phuthaditjhaba site adheres to the standards expected of a responsible South African employer.
Beyond that, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.
Importantly, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Free State.
What We Offer
You will join a team that values respectful collaboration, honest feedback and shared wins. The Phuthaditjhaba colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.
Practically speaking, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.
Career development may be available depending on the role, business needs and the hiring organisation’s policies.
Equally, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.
Diversity and Inclusion
Notably, the organisation supports a respectful workplace. Applications are welcome from suitably qualified candidates across Free State, and recruitment is intended to be fair and transparent.
B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.
Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Phuthaditjhaba.
On top of that, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Free State.
Your Role
- Prepare meeting packs, agendas and minutes for internal forums
- Maintain visitor registers and ensure compliance with access protocols
- Process invoices, requisitions and expense claims for approval
- Update intranet pages, notice boards and internal directories
- File, scan and archive documents in line with retention policies
Who We’re Looking For
- Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
- Comfortable working with finance, HR and operational systems
- Good written and verbal communication skills appropriate to the role
- 1-3 years’ experience in an administrative or front-office role
- Excellent telephone and email etiquette
If your CV speaks to the points above, this role is worth a closer look.