Administrative Clerk

This is a current vacancy. Whether you are a seasoned Administrative Clerk or stepping into the role for the first time, there is space for you in Hartbeespoort. The team hires on merit and across communities in North West.

What This Role Involves

The organisation is investing in its Hartbeespoort operation, and this Administrative Clerk position reflects that commitment. The successful candidate will work across the administration jobs function and contribute to the wider North West business.

On top of that, the role suits a candidate who values consistency and clear communication. The Hartbeespoort operation runs on accurate work, steady relationships and a genuine respect for the people in the team.

Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Hartbeespoort much easier.

Internal documentation, process notes and shared playbooks make it easier for the Administrative Clerk to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Hartbeespoort.

Why This Role

You will join a team that values respectful collaboration, honest feedback and shared wins. The Hartbeespoort colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.

Recognition matters here. Strong performers are noticed quickly, and many promotions across the business have started in the Hartbeespoort teams.

On top of that, the company reinvests in its people: paid training, internal moves and the chance to take on bigger projects are all part of how careers in Hartbeespoort keep progressing.

Benefits are clear and consistent. Beyond the package on offer, the role includes the supports you would expect from an established South African employer in North West.

Your Workplace

Importantly, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Hartbeespoort site adheres to the standards expected of a responsible South African employer.

In addition, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

A respectful, professional environment is the standard in North West. Bullying, harassment and unfair conduct have no place here, and managers are trained to act decisively when concerns are raised.

Diversity and Inclusion

Notably, the organisation is committed to transformation and equal opportunity. Hiring is on merit, and applications are actively encouraged from women, youth, people with disabilities and other historically disadvantaged groups in line with the Employment Equity plan and B-BBEE objectives.

Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across North West.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Hartbeespoort.

Your Team

Crucially, you will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Hartbeespoort group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Notably, the team mix in Hartbeespoort reflects a balance of experienced operators and emerging talent, with deliberate space for diverse voices and backgrounds.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Working in Hartbeespoort

Beyond that, the role is based in Hartbeespoort, within the Klerksdorp gold and farming belt. Public transport links and parking are within easy reach, making the daily commute manageable for candidates living across Hartbeespoort and the broader North West region.

If you are relocating, the team can share practical pointers on neighbourhoods, transport and the typical pace of life in Hartbeespoort, North West.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Hartbeespoort.

Many candidates already living within reach of Hartbeespoort cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local North West economy.

Day in the Life

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Importantly, the Hartbeespoort office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

Equally, the rhythm rewards people who plan ahead but also pivot quickly when North West operations throw up the unexpected.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Hartbeespoort.

Your Future Here

Importantly, this role can grow with you. Strong performers in the administration jobs team in Hartbeespoort have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Hartbeespoort team member.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Notably, internal mobility is encouraged. People who start in Hartbeespoort have moved into roles in other branches, specialist functions and project teams across North West.

Core Functions

• Provide administrative support to projects and special initiatives
• Manage diaries, meetings and travel logistics for the leadership team
• Support HR with onboarding logistics for new starters
• Prepare meeting packs, agendas and minutes for internal forums
• Update intranet pages, notice boards and internal directories
• Coordinate office supplies, courier bookings and facilities requests
• Track and report on departmental KPIs through standard templates

Who We’re Looking For

• Reliable, punctual and committed to high service standards
• Excellent telephone and email etiquette
• Comfortable working with finance, HR and operational systems
• Experience supporting senior managers is an advantage
• Clear criminal record and contactable references

Each application is reviewed carefully, and strong matches against the criteria above will move forward in the process.