Admin Coordinator

Role: Admin Coordinator. Location: Hermanus, Western Cape. The team is hiring and seeks a candidate who can step in and deliver from week one.

About the Opportunity

The Admin Coordinator position is part of an ongoing recruitment drive across Western Cape. The brief has been shaped carefully, with a focus on delivery in Hermanus and across the administration jobs space.

Expect a structured first ninety days, with onboarding milestones, regular check-ins, and an early focus on getting comfortable with the systems and processes that underpin the Hermanus team.

Internal documentation, process notes and shared playbooks make it easier for the Admin Coordinator to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Quality is everyone’s job. Whether the Admin Coordinator is processing a transaction, supporting a colleague or handling a customer query, the standard expected in Western Cape is consistently high and consistently fair.

On top of that, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Hermanus also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Our Commitment to Transformation

Beyond that, the organisation is committed to transformation and equal opportunity. Hiring is on merit, and applications are actively encouraged from women, youth, people with disabilities and other historically disadvantaged groups in line with the Employment Equity plan and B-BBEE objectives.

Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across Western Cape.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Hermanus.

Your Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Hermanus group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Equally, the team mix in Hermanus reflects a balance of experienced operators and emerging talent, with deliberate space for diverse voices and backgrounds.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Based in Hermanus

Hermanus continues to grow as an employment hub in Western Cape, with near the Cape Town International Airport hub. This role gives you a foothold in one of its busier business communities, with access to the local services, suppliers and partners that keep the work moving.

Many candidates already living within reach of Hermanus cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Western Cape economy.

If you are relocating, the team can share practical pointers on neighbourhoods, transport and the typical pace of life in Hermanus, Western Cape.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Hermanus.

Day in the Life

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Hermanus.

Practically speaking, the rhythm rewards people who plan ahead but also pivot quickly when Western Cape operations throw up the unexpected.

Equally, the Hermanus office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

The Environment

Equally, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

A respectful, professional environment is the standard in Western Cape. Bullying, harassment and unfair conduct have no place here, and managers are trained to act decisively when concerns are raised.

Importantly, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Hermanus site adheres to the standards expected of a responsible South African employer.

Growing With Us

Career progression here is real, not a slogan. The administration jobs space in Hermanus offers a clear runway from delivery into team leadership and beyond, and managers sit down with each team member regularly to map out the next step in Western Cape.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Hermanus team member.

Importantly, internal mobility is encouraged. People who start in Hermanus have moved into roles in other branches, specialist functions and project teams across Western Cape.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Why Join Us

Few roles let you see the impact of your work as quickly as this one. Every shift, project and decision in Hermanus contributes to real outcomes for clients and colleagues across the administration jobs space in Western Cape.

Practically speaking, the company reinvests in its people: paid training, internal moves and the chance to take on bigger projects are all part of how careers in Hermanus keep progressing.

Recognition matters here. Strong performers are noticed quickly, and many promotions across the business have started in the Hermanus teams.

Benefits are clear and consistent. Beyond the package on offer, the role includes the supports you would expect from an established South African employer in Western Cape.

Core Functions

• Manage diaries, meetings and travel logistics for the leadership team
• Coordinate office supplies, courier bookings and facilities requests
• Liaise with suppliers, contractors and service providers
• Answer incoming calls and route enquiries to the correct department
• Prepare meeting packs, agendas and minutes for internal forums
• Handle confidential information with discretion and in line with POPIA
• Capture data accurately into internal systems and registers
• Provide administrative support to projects and special initiatives

Who We’re Looking For

• Strong organisational skills and the ability to multitask
• Excellent telephone and email etiquette
• High attention to detail and accuracy in data capture
• Discretion when handling confidential and POPIA-sensitive information
• Reliable, punctual and committed to high service standards

Beyond that, if most of these boxes are ticked, you are encouraged to put your name forward.