Secretary

Whether you are an experienced Secretary or stepping into the role for the first time, there is space for you in Odendaalsrus. The team hires on merit and across communities in Free State.

Overview

The Secretary vacancy forms part of how the Odendaalsrus branch keeps performing. It pairs day-to-day delivery with longer-running priorities that keep the administration jobs side of the business moving forward.

Importantly, the organisation keeps reporting lines clean and expectations realistic. Performance is measured against a small, agreed set of metrics, and there are no surprise yardsticks for the Secretary taking on this position.

Internal documentation, process notes and shared playbooks make it easier for the Secretary to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Odendaalsrus.

About the Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Odendaalsrus group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Notably, the team structure and working relationships for this role in Odendaalsrus will be explained during the hiring process.

Based in Odendaalsrus

Working in Odendaalsrus means a place close to the Bloemfontein judicial hub, with a steady flow of activity and a strong local economy. The team has built solid relationships across the Free State region, and the Odendaalsrus office benefits from those long-standing connections.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Odendaalsrus.

Many candidates already living within reach of Odendaalsrus cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Free State economy.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Odendaalsrus, Free State.

Day in the Life

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Practically speaking, the Odendaalsrus office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Odendaalsrus.

Crucially, the rhythm rewards people who plan ahead but also pivot quickly when Free State operations throw up the unexpected.

Your Future Here

This role can grow with you. Strong performers in the administration jobs team in Odendaalsrus have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Odendaalsrus team member.

Crucially, internal mobility is encouraged. People who start in Odendaalsrus have moved into roles in other branches, specialist functions and project teams across Free State.

Why Join Us

Practically speaking, the hiring organisation may provide onboarding or skills development for this administration jobs role in Odendaalsrus; the available support will be confirmed in the final vacancy details for Free State.

Importantly, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

In addition, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

What You’ll Be Doing

• Prepare meeting packs, agendas and minutes for internal forums
• Answer incoming calls and route enquiries to the correct department
• Maintain a tidy, professional reception and meeting-room environment
• Process invoices, requisitions and expense claims for approval
• Provide administrative support to projects and special initiatives
• Handle confidential information with discretion and in line with POPIA
• File, scan and archive documents in line with retention policies
• Coordinate office supplies, courier bookings and facilities requests

Minimum Requirements

• Ability to work independently and manage competing deadlines
• Reliable, punctual and committed to high service standards
• Relevant administrative or office management qualification (advantageous)
• Discretion when handling confidential and POPIA-sensitive information
• 1-3 years’ experience in an administrative or front-office role
• Professional, courteous manner with strong customer-service orientation

Notably, candidates who meet most of these criteria are welcome to be considered for the role.