Records Officer

Step into a Records Officer role in Kempton Park and make your mark across Gauteng. The team is hiring now and wants to hear from sharp, committed candidates.

What This Role Involves

This Records Officer role sits within the administration jobs function in Kempton Park. It offers a defined scope, clear measures of success, and the support of an experienced team across Gauteng.

The role suits a candidate who values consistency and clear communication. The Kempton Park operation runs on accurate work, steady relationships and a genuine respect for the people in the team.

Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Kempton Park much easier.

Internal documentation, process notes and shared playbooks make it easier for the Records Officer to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

What Your Day Looks Like

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Kempton Park.

On top of that, the rhythm rewards people who plan ahead but also pivot quickly when Gauteng operations throw up the unexpected.

Practically speaking, the Kempton Park office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

Meet the Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Kempton Park group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

In addition, the team structure and working relationships for this role in Kempton Park will be explained during the hiring process.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Based in Kempton Park

Practically speaking, the role is based in Kempton Park, well-connected by Gautrain and major arterials. Public transport links and parking are within easy reach, making the daily commute manageable for candidates living across Kempton Park and the broader Gauteng region.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Kempton Park.

Many candidates already living within reach of Kempton Park cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Gauteng economy.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Kempton Park, Gauteng.

Career Growth

Career progression for this administration jobs role in Kempton Park depends on the hiring organisation’s policies, role requirements and business needs in Gauteng.

Practically speaking, internal mobility is encouraged. People who start in Kempton Park have moved into roles in other branches, specialist functions and project teams across Gauteng.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Kempton Park team member.

The Environment

Beyond that, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Kempton Park site adheres to the standards expected of a responsible South African employer.

Equally, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Beyond that, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Gauteng.

Key Responsibilities

• Handle confidential information with discretion and in line with POPIA
• Capture data accurately into internal systems and registers
• Process invoices, requisitions and expense claims for approval
• Provide administrative support to projects and special initiatives
• File, scan and archive documents in line with retention policies
• Prepare meeting packs, agendas and minutes for internal forums
• Liaise with suppliers, contractors and service providers
• Maintain visitor registers and ensure compliance with access protocols

Who We’re Looking For

• Good written and verbal communication skills appropriate to the role
• Contactable references may be requested during the hiring process
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Experience supporting senior managers is an advantage
• Strong organisational skills and the ability to multitask

If most of these boxes are ticked, you are encouraged to put your name forward.