Office Administrator

Applications are warmly invited for a Office Administrator role based in Richards Bay. We welcome candidates from every background across KwaZulu-Natal who are ready to grow with us.

What This Role Involves

This Office Administrator role has been briefed against a clear set of outcomes for Richards Bay. The successful candidate will work alongside an established team and will be expected to contribute meaningfully to the administration jobs pipeline across KwaZulu-Natal.

The organisation keeps reporting lines clean and expectations realistic. Performance is measured against a small, agreed set of metrics, and there are no surprise yardsticks for the Office Administrator taking on this position.

Internal documentation, process notes and shared playbooks make it easier for the Office Administrator to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Richards Bay.

About Richards Bay

Richards Bay continues to grow as an employment hub in KwaZulu-Natal, with within the Pietermaritzburg administrative centre. This role gives you a foothold in one of its busier business communities, with access to the local services, suppliers and partners that keep the work moving.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Richards Bay.

Many candidates already living within reach of Richards Bay cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local KwaZulu-Natal economy.

If you are relocating, the team can share practical pointers on neighbourhoods, transport and the typical pace of life in Richards Bay, KwaZulu-Natal.

About the Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Richards Bay group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Practically speaking, the team mix in Richards Bay reflects a balance of experienced operators and emerging talent, with deliberate space for diverse voices and backgrounds.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Where You’ll Work

In addition, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

In addition, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

A respectful, professional environment is the standard in KwaZulu-Natal. Bullying, harassment and unfair conduct have no place here, and managers are trained to act decisively when concerns are raised.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Richards Bay site adheres to the standards expected of a responsible South African employer.

Equal Opportunity

Importantly, the organisation is committed to transformation and equal opportunity. Hiring is on merit, and applications are actively encouraged from women, youth, people with disabilities and other historically disadvantaged groups in line with the Employment Equity plan and B-BBEE objectives.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Richards Bay.

Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across KwaZulu-Natal.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Your Role

• Maintain visitor registers and ensure compliance with access protocols
• Manage diaries, meetings and travel logistics for the leadership team
• Maintain a tidy, professional reception and meeting-room environment
• Liaise with suppliers, contractors and service providers
• Handle confidential information with discretion and in line with POPIA

What You’ll Need

• Excellent telephone and email etiquette
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Comfortable working with finance, HR and operational systems
• Experience supporting senior managers is an advantage
• Discretion when handling confidential and POPIA-sensitive information
• Ability to work independently and manage competing deadlines

Candidates who meet most of these criteria are welcome to be considered for the role.