Work-Force
Whether you are a seasoned Administrative Officer or stepping into the role for the first time, there is space for you in Parys. The team hires on merit and across communities in Free State.
The Role
The Administrative Officer vacancy forms part of how the Parys branch keeps performing. It pairs day-to-day delivery with longer-running priorities that keep the administration jobs side of the business moving forward.
Day-to-day, the role balances focused delivery with the kind of collaboration that keeps things moving. The successful candidate is trusted to make sensible decisions inside the agreed scope, with line-management support whenever a sounding board is useful.
Internal documentation, process notes and shared playbooks make it easier for the Administrative Officer to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.
Your Workplace
Notably, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.
Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Parys site adheres to the standards expected of a responsible South African employer.
Importantly, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.
Meet the Team
Equally, the team you will be working with is fast-paced and energetic. Things move quickly across the Parys office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when Free State operations get busy.
Equally, the team mix in Parys reflects a balance of experienced operators and emerging talent, with deliberate space for diverse voices and backgrounds.
Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.
Daily Duties
- Handle confidential information with discretion and in line with POPIA
- Process invoices, requisitions and expense claims for approval
- Liaise with suppliers, contractors and service providers
- Support HR with onboarding logistics for new starters
- Update intranet pages, notice boards and internal directories
- Prepare meeting packs, agendas and minutes for internal forums
- Track and report on departmental KPIs through standard templates
Candidate Profile
- Matric / National Senior Certificate (Grade 12)
- Good written and verbal communication in English
- Relevant administrative or office management qualification (advantageous)
- 1-3 years’ experience in an administrative or front-office role
- Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
- Ability to work independently and manage competing deadlines
- Professional, courteous manner with strong customer-service orientation
If most of these boxes are ticked, you are encouraged to put your name forward.