Secretary

An opportunity has arisen for a Secretary in Umhlanga. Suitably qualified candidates from across KwaZulu-Natal are invited to apply.

Overview

The Secretary vacancy forms part of how the Umhlanga branch keeps performing. It pairs day-to-day delivery with longer-running priorities that keep the administration jobs side of the business moving forward.

Communication runs both ways. Managers across the administration jobs team in KwaZulu-Natal make time for one-to-ones, and people are expected to speak up early when something needs attention.

Notably, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Umhlanga also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Internal documentation, process notes and shared playbooks make it easier for the Secretary to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Working in Umhlanga

Umhlanga continues to grow as an employment hub in KwaZulu-Natal, with close to the Durban Harbour logistics hub. This role gives you a foothold in one of its busier business communities, with access to the local services, suppliers and partners that keep the work moving.

Many candidates already living within reach of Umhlanga cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local KwaZulu-Natal economy.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Umhlanga.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Umhlanga, KwaZulu-Natal.

Your Team

Crucially, the team you will be working with is fast-paced and energetic. Things move quickly across the Umhlanga office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when KwaZulu-Natal operations get busy.

Crucially, the team structure and working relationships for this role in Umhlanga will be explained during the hiring process.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

What Your Day Looks Like

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Notably, the Umhlanga office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Umhlanga.

In addition, the rhythm rewards people who plan ahead but also pivot quickly when KwaZulu-Natal operations throw up the unexpected.

Growing With Us

Career progression for this administration jobs role in Umhlanga depends on the hiring organisation’s policies, role requirements and business needs in KwaZulu-Natal.

Practically speaking, internal mobility is encouraged. People who start in Umhlanga have moved into roles in other branches, specialist functions and project teams across KwaZulu-Natal.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Umhlanga team member.

Our Commitment to Transformation

Notably, the organisation supports a respectful workplace. Applications are welcome from suitably qualified candidates across KwaZulu-Natal, and recruitment is intended to be fair and transparent.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Umhlanga.

Importantly, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for KwaZulu-Natal.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Key Responsibilities

• Process invoices, requisitions and expense claims for approval
• Track and report on departmental KPIs through standard templates
• Liaise with suppliers, contractors and service providers
• Support HR with onboarding logistics for new starters
• Capture data accurately into internal systems and registers
• Maintain visitor registers and ensure compliance with access protocols
• Prepare meeting packs, agendas and minutes for internal forums
• Maintain a tidy, professional reception and meeting-room environment

Minimum Requirements

• High attention to detail and accuracy in data capture
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Good written and verbal communication skills appropriate to the role
• Excellent telephone and email etiquette
• Discretion when handling confidential and POPIA-sensitive information
• Ability to work independently and manage competing deadlines
• Professional, courteous manner with strong customer-service orientation

Practically speaking, candidates who meet most of these criteria are welcome to be considered for the role.