Filing Clerk

A vacancy has been confirmed for a Filing Clerk based in Kimberley, Northern Cape. The successful candidate will join an established team within the administration jobs function.

What This Role Involves

The Filing Clerk vacancy forms part of how the Kimberley branch keeps performing. It pairs day-to-day delivery with longer-running priorities that keep the administration jobs side of the business moving forward.

Communication runs both ways. Managers across the administration jobs team in Northern Cape make time for one-to-ones, and people are expected to speak up early when something needs attention.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Kimberley.

Internal documentation, process notes and shared playbooks make it easier for the Filing Clerk to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Tools, systems and information are there to support the role rather than slow it down. The company continues to invest in the technology that backs its Kimberley teams, and the new Filing Clerk will feel that from the first week.

A Typical Day

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Notably, the Kimberley office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Kimberley.

Crucially, the rhythm rewards people who plan ahead but also pivot quickly when Northern Cape operations throw up the unexpected.

Where You’ll Work

Practically speaking, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Importantly, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Northern Cape.

Notably, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Kimberley site adheres to the standards expected of a responsible South African employer.

Why This Role

Equally, the hiring organisation may provide onboarding or skills development for this administration jobs role in Kimberley; the available support will be confirmed in the final vacancy details for Northern Cape.

Beyond that, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

Crucially, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

About Kimberley

Kimberley continues to grow as an employment hub in Northern Cape, with near the Orange River agricultural zone. This role gives you a foothold in one of its busier business communities, with access to the local services, suppliers and partners that keep the work moving.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Kimberley, Northern Cape.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Kimberley.

Many candidates already living within reach of Kimberley cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Northern Cape economy.

Frequently Asked Questions

Is training provided for this position?

Training or onboarding, if available, will be described by the hiring organisation in the final vacancy details.

Is reasonable accommodation supported for applicants with disabilities?

Yes. The hiring team is committed to inclusive recruitment and engages on reasonable accommodation as part of the process.

Is this position open to candidates from other provinces?

Applications are welcome from suitably qualified candidates who can meet the advertised location and work-schedule requirements.

Is this position open to recent graduates?

On top of that, yes. Provided the minimum requirements listed above are met, graduates are warmly encouraged to put their names forward.

Are reference and background checks conducted?

Practically speaking, yes. Reference, qualification and any role-appropriate background checks are conducted in line with applicable law.

About the Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Kimberley group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Practically speaking, the team structure and working relationships for this role in Kimberley will be explained during the hiring process.

Our Commitment to Transformation

Notably, the organisation is committed to fair, merit-based recruitment and equal opportunity. Applications are assessed against the published role requirements in line with applicable employment law.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Kimberley.

Equally, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Northern Cape.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Growing With Us

This role can grow with you. Strong performers in the administration jobs team in Kimberley have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Kimberley team member.

Crucially, internal mobility is encouraged. People who start in Kimberley have moved into roles in other branches, specialist functions and project teams across Northern Cape.

Importantly, training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Core Functions

• Support HR with onboarding logistics for new starters
• Manage diaries, meetings and travel logistics for the leadership team
• Maintain visitor registers and ensure compliance with access protocols
• Maintain a tidy, professional reception and meeting-room environment
• Capture data accurately into internal systems and registers
• File, scan and archive documents in line with retention policies
• Process invoices, requisitions and expense claims for approval

Essential Criteria

• Excellent telephone and email etiquette
• Reliable, punctual and committed to high service standards
• High attention to detail and accuracy in data capture
• Professional, courteous manner with strong customer-service orientation
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)

Potential is considered alongside experience, so candidates who tick most of these boxes should still be considered.