Office Administrator

A Office Administrator position is being filled in Umhlanga. Suitable candidates from across KwaZulu-Natal are invited to submit their applications for review.

The Role

This Office Administrator role sits within the administration jobs function in Umhlanga. It offers a defined scope, clear measures of success, and the support of an experienced team across KwaZulu-Natal.

Expect a structured first ninety days, with onboarding milestones, regular check-ins, and an early focus on getting comfortable with the systems and processes that underpin the Umhlanga team.

The role has been written to be sustainable, not just busy. Strong output is expected, and managers in Umhlanga also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Umhlanga much easier.

What We Offer

You will join a team that values respectful collaboration, honest feedback and shared wins. The Umhlanga colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.

Beyond that, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

Practically speaking, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

The Environment

Crucially, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Notably, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in KwaZulu-Natal.

Notably, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Umhlanga site adheres to the standards expected of a responsible South African employer.

Working in Umhlanga

Umhlanga continues to grow as an employment hub in KwaZulu-Natal, with near the Berea office node. This role gives you a foothold in one of its busier business communities, with access to the local services, suppliers and partners that keep the work moving.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Umhlanga.

Many candidates already living within reach of Umhlanga cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local KwaZulu-Natal economy.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Umhlanga, KwaZulu-Natal.

Your Team

On top of that, the team you will be working with is fast-paced and energetic. Things move quickly across the Umhlanga office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when KwaZulu-Natal operations get busy.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Crucially, the team structure and working relationships for this role in Umhlanga will be explained during the hiring process.

Core Functions

• File, scan and archive documents in line with retention policies
• Answer incoming calls and route enquiries to the correct department
• Capture data accurately into internal systems and registers
• Process invoices, requisitions and expense claims for approval
• Handle confidential information with discretion and in line with POPIA
• Manage diaries, meetings and travel logistics for the leadership team

What You’ll Need

• Experience supporting senior managers is an advantage
• Ability to work independently and manage competing deadlines
• High attention to detail and accuracy in data capture
• Discretion when handling confidential and POPIA-sensitive information
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Reliable, punctual and committed to high service standards

If most of these boxes are ticked, you are encouraged to put your name forward.