Secretary

A vacancy has been confirmed for a Secretary based in Kempton Park, Gauteng. The successful candidate will join an established team within the administration jobs function.

What This Role Involves

This Secretary role has been briefed against a clear set of outcomes for Kempton Park. The successful candidate will work alongside an established team and will be expected to contribute meaningfully to the administration jobs pipeline across Gauteng.

Communication runs both ways. Managers across the administration jobs team in Gauteng make time for one-to-ones, and people are expected to speak up early when something needs attention.

Internal documentation, process notes and shared playbooks make it easier for the Secretary to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Kempton Park.

A Typical Day

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

The Kempton Park office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

Notably, the rhythm rewards people who plan ahead but also pivot quickly when Gauteng operations throw up the unexpected.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Kempton Park.

Diversity and Inclusion

Inclusive recruitment is part of the organisation’s employment practices. Applicants are assessed on relevant qualifications, skills and experience for this role in Kempton Park.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Beyond that, inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Kempton Park.

Equally, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Gauteng.

About the Team

Beyond that, the team you will be working with is fast-paced and energetic. Things move quickly across the Kempton Park office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when Gauteng operations get busy.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Equally, the team structure and working relationships for this role in Kempton Park will be explained during the hiring process.

Career Growth

Career progression for this administration jobs role in Kempton Park depends on the hiring organisation’s policies, role requirements and business needs in Gauteng.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Beyond that, internal mobility is encouraged. People who start in Kempton Park have moved into roles in other branches, specialist functions and project teams across Gauteng.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Kempton Park team member.

Core Functions

• Handle confidential information with discretion and in line with POPIA
• Support HR with onboarding logistics for new starters
• File, scan and archive documents in line with retention policies
• Manage diaries, meetings and travel logistics for the leadership team
• Liaise with suppliers, contractors and service providers

Who We’re Looking For

• Relevant administrative or office management qualification (advantageous)
• Discretion when handling confidential and POPIA-sensitive information
• Professional, courteous manner with strong customer-service orientation
• Comfortable working with finance, HR and operational systems
• High attention to detail and accuracy in data capture
• 1-3 years’ experience in an administrative or front-office role
• Experience supporting senior managers is an advantage

Candidates who meet most of these criteria are welcome to be considered for the role.