Office Administrator

A vacancy has been confirmed for a Office Administrator based in Jeffreys Bay, Eastern Cape. The successful candidate will join an established team within the administration jobs function.

The Role

The organisation is investing in its Jeffreys Bay operation, and this Office Administrator position reflects that commitment. The successful candidate will work across the administration jobs function and contribute to the wider Eastern Cape business.

Day-to-day, the role balances focused delivery with the kind of collaboration that keeps things moving. The successful candidate is trusted to make sensible decisions inside the agreed scope, with line-management support whenever a sounding board is useful.

Crucially, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Jeffreys Bay also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Meet the Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Jeffreys Bay group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Crucially, the team structure and working relationships for this role in Jeffreys Bay will be explained during the hiring process.

A Typical Day

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Importantly, the Jeffreys Bay office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

Practically speaking, the rhythm rewards people who plan ahead but also pivot quickly when Eastern Cape operations throw up the unexpected.

Our Commitment to Transformation

In addition, the organisation supports a respectful workplace. Applications are welcome from suitably qualified candidates across Eastern Cape, and recruitment is intended to be fair and transparent.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Jeffreys Bay.

Importantly, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Eastern Cape.

Your Role

• Answer incoming calls and route enquiries to the correct department
• Process invoices, requisitions and expense claims for approval
• Handle confidential information with discretion and in line with POPIA
• Maintain a tidy, professional reception and meeting-room environment
• Prepare meeting packs, agendas and minutes for internal forums
• Track and report on departmental KPIs through standard templates
• Update intranet pages, notice boards and internal directories
• Coordinate office supplies, courier bookings and facilities requests

Minimum Requirements

• Good written and verbal communication skills appropriate to the role
• High attention to detail and accuracy in data capture
• Matric / National Senior Certificate (Grade 12)
• Discretion when handling confidential and POPIA-sensitive information
• 1-3 years’ experience in an administrative or front-office role

Candidates who meet most of these criteria are welcome to be considered for the role.