Work-Force
An opportunity has arisen for a Records Officer in Odendaalsrus. Suitably qualified candidates from across Free State are invited to apply.
About This Position
This Records Officer role sits within the administration jobs function in Odendaalsrus. It offers a defined scope, clear measures of success, and the support of an experienced team across Free State.
Communication runs both ways. Managers across the administration jobs team in Free State make time for one-to-ones, and people are expected to speak up early when something needs attention.
The role has been written to be sustainable, not just busy. Strong output is expected, and managers in Odendaalsrus also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.
Quality is everyone’s job. Whether the Records Officer is processing a transaction, supporting a colleague or handling a customer query, the standard expected in Free State is consistently high and consistently fair.
What We Offer
In addition, the hiring organisation may provide onboarding or skills development for this administration jobs role in Odendaalsrus; the available support will be confirmed in the final vacancy details for Free State.
Career development may be available depending on the role, business needs and the hiring organisation’s policies.
Equally, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.
Crucially, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.
Meet the Team
You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Odendaalsrus group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.
Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.
In addition, the team structure and working relationships for this role in Odendaalsrus will be explained during the hiring process.
Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.
Based in Odendaalsrus
Odendaalsrus continues to grow as an employment hub in Free State, with in the Welkom gold fields. This role gives you a foothold in one of its busier business communities, with access to the local services, suppliers and partners that keep the work moving.
Many candidates already living within reach of Odendaalsrus cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Free State economy.
Candidates should review the listed location, schedule and travel requirements before applying for this role in Odendaalsrus, Free State.
Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Odendaalsrus.
A Typical Day
Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.
No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Odendaalsrus.
Beyond that, the rhythm rewards people who plan ahead but also pivot quickly when Free State operations throw up the unexpected.
Practically speaking, the Odendaalsrus office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.
Growing With Us
Importantly, this role can grow with you. Strong performers in the administration jobs team in Odendaalsrus have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.
Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Odendaalsrus team member.
Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.
Internal mobility is encouraged. People who start in Odendaalsrus have moved into roles in other branches, specialist functions and project teams across Free State.
Key Responsibilities
- Manage diaries, meetings and travel logistics for the leadership team
- Track and report on departmental KPIs through standard templates
- Maintain visitor registers and ensure compliance with access protocols
- Liaise with suppliers, contractors and service providers
- Coordinate office supplies, courier bookings and facilities requests
- File, scan and archive documents in line with retention policies
- Process invoices, requisitions and expense claims for approval
Minimum Requirements
- Matric / National Senior Certificate (Grade 12)
- Comfortable working with finance, HR and operational systems
- Discretion when handling confidential and POPIA-sensitive information
- 1-3 years’ experience in an administrative or front-office role
- Ability to work independently and manage competing deadlines
- Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
On top of that, candidates who meet most of these criteria are welcome to be considered for the role.