Executive Assistant

The organisation is recruiting a Executive Assistant for its Newcastle operation. The role forms part of a wider administration jobs portfolio across KwaZulu-Natal.

About the Opportunity

An experienced Executive Assistant is needed to support operations in Newcastle. The role forms part of how the business keeps its administration jobs portfolio strong in KwaZulu-Natal.

Equally, the role suits a candidate who values consistency and clear communication. The Newcastle operation runs on accurate work, steady relationships and a genuine respect for the people in the team.

Internal documentation, process notes and shared playbooks make it easier for the Executive Assistant to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Newcastle much easier.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Newcastle.

About Newcastle

Working in Newcastle means a place minutes from King Shaka International Airport, with a steady flow of activity and a strong local economy. The team has built solid relationships across the KwaZulu-Natal region, and the Newcastle office benefits from those long-standing connections.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Newcastle, KwaZulu-Natal.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Newcastle.

Many candidates already living within reach of Newcastle cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local KwaZulu-Natal economy.

Growing With Us

Career progression for this administration jobs role in Newcastle depends on the hiring organisation’s policies, role requirements and business needs in KwaZulu-Natal.

Notably, internal mobility is encouraged. People who start in Newcastle have moved into roles in other branches, specialist functions and project teams across KwaZulu-Natal.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Newcastle team member.

What We Offer

Few roles let you see the impact of your work as quickly as this one. Every shift, project and decision in Newcastle contributes to real outcomes for clients and colleagues across the administration jobs space in KwaZulu-Natal.

Notably, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Practically speaking, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

On top of that, career development may be available depending on the role, business needs and the hiring organisation’s policies.

Your Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Newcastle group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Crucially, the team structure and working relationships for this role in Newcastle will be explained during the hiring process.

Our Commitment to Transformation

Notably, the organisation is committed to fair, merit-based recruitment and equal opportunity. Applications are assessed against the published role requirements in line with applicable employment law.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Newcastle.

On top of that, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for KwaZulu-Natal.

Common Questions

Is there opportunity for promotion?

Any progression opportunities depend on the hiring organisation’s policies, role requirements and business needs.

Is this position open to recent graduates?

Yes. Provided the minimum requirements listed above are met, graduates are warmly encouraged to put their names forward.

Is this position open to candidates from other provinces?

Applications are welcome from suitably qualified candidates who can meet the advertised location and work-schedule requirements.

Are reference and background checks conducted?

In addition, yes. Reference, qualification and any role-appropriate background checks are conducted in line with applicable law.

Is reasonable accommodation supported for applicants with disabilities?

Equally, yes. The hiring team is committed to inclusive recruitment and engages on reasonable accommodation as part of the process.

What Your Day Looks Like

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Crucially, the Newcastle office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Newcastle.

Practically speaking, the rhythm rewards people who plan ahead but also pivot quickly when KwaZulu-Natal operations throw up the unexpected.

Where You’ll Work

Practically speaking, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Importantly, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in KwaZulu-Natal.

Equally, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Newcastle site adheres to the standards expected of a responsible South African employer.

Daily Duties

• Capture data accurately into internal systems and registers
• Maintain a tidy, professional reception and meeting-room environment
• File, scan and archive documents in line with retention policies
• Provide administrative support to projects and special initiatives
• Process invoices, requisitions and expense claims for approval
• Answer incoming calls and route enquiries to the correct department

Essential Criteria

• Professional, courteous manner with strong customer-service orientation
• Matric / National Senior Certificate (Grade 12)
• High attention to detail and accuracy in data capture
• Reliable, punctual and committed to high service standards
• Ability to work independently and manage competing deadlines
• Strong organisational skills and the ability to multitask
• Discretion when handling confidential and POPIA-sensitive information

Potential is considered alongside experience, so candidates who tick most of these boxes should still be considered.