Work-Force
A vacancy has been confirmed for a Administrative Clerk based in Virginia, Free State. The successful candidate will join an established team within the administration jobs function.
About This Position
The organisation is investing in its Virginia operation, and this Administrative Clerk position reflects that commitment. The successful candidate will work across the administration jobs function and contribute to the wider Free State business.
Importantly, the successful applicant is given the room to plan, deliver and review their work without unnecessary noise. The organisation has built its Virginia team on trust, and the Administrative Clerk role will feel that from week one.
Quality is everyone’s job. Whether the Administrative Clerk is processing a transaction, supporting a colleague or handling a customer query, the standard expected in Free State is consistently high and consistently fair.
What Your Day Looks Like
Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.
In addition, the Virginia office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.
No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Virginia.
Based in Virginia
Practically speaking, the role is based in Virginia, within the Maluti-A-Phofung logistics node. Public transport links and parking are within easy reach, making the daily commute manageable for candidates living across Virginia and the broader Free State region.
Candidates should review the listed location, schedule and travel requirements before applying for this role in Virginia, Free State.
Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Virginia.
Key Responsibilities
- Prepare meeting packs, agendas and minutes for internal forums
- Update intranet pages, notice boards and internal directories
- Liaise with suppliers, contractors and service providers
- Process invoices, requisitions and expense claims for approval
- Capture data accurately into internal systems and registers
- File, scan and archive documents in line with retention policies
- Maintain a tidy, professional reception and meeting-room environment
Essential Criteria
- Strong organisational skills and the ability to multitask
- Professional, courteous manner with strong customer-service orientation
- 1-3 years’ experience in an administrative or front-office role
- Discretion when handling confidential and POPIA-sensitive information
- Excellent telephone and email etiquette
- Reliable, punctual and committed to high service standards
If your CV speaks to the points above, this role is worth a closer look.