Services Seta
DUTIES
General Administrative/Secretarial Services
- Efficient administration of the Unit department
- Take enquiries from internal and external clients
- Maintain records for accuracy and relevance
- Maintain report of expenses
- Render general secretarial work including typing, telephones, diaries, appointments and arranging meetings
- Take minutes of meeting and collate all minutes
- Provide assistance with agenda compilation
- Provide administrative support to the work of OHS Committee
- Ensure that changes to scheduled meetings are communicated timeously to all stakeholders
- Independently manage meeting logistics
- Follow up on meeting outcomes, (e.g. resolutions)
- Distribute relevant information to stakeholders
- Assist with reporting to statutory bodies on the statutory obligations of the business unit
- Capturing of data as per the requirements of the business unit
Assist with Facilities Administration
- Receive building maintenance work orders and log on to the systems
- Log off work conducted to provide future projects for budgetary purposes
- Keep the Officer: Maintenance informed of any maintenance issues
- Regularly conduct stock take of office supplies
- Monitor and issue stock
- Administer the development of cleaning schedules
- Order stock, including office stationery from SCM
- Log on invoices
- Assisting with vehicle maintenance
- Coordinate and administer the work of service providers
Support the Optimisation of the department
- Provide day-to-day administrative tasks related to the achievement of work plans in the Unit department
- Collate and file indicators for POP in the Unit department
- Track and record survey returns
- Populate reports and submitted in time, in the right format, and accurate
Requirements
- National Senior Certificate, at a minimum NQF 4
- A National Diploma or Equivalent Certification (NQF 6) in Administration, Secretarial or related field, would be considered advantageous
- Minimum 3 years’ experience in a similar role
- Proven knowledge of working with MS Office (Word, Excel, PowerPoint)