Executive Assistant

Applications are warmly invited for a Executive Assistant role based in Upington. We welcome candidates from every background across Northern Cape who are ready to grow with us.

About the Opportunity

The organisation is investing in its Upington operation, and this Executive Assistant position reflects that commitment. The successful candidate will work across the administration jobs function and contribute to the wider Northern Cape business.

Expect a structured first ninety days, with onboarding milestones, regular check-ins, and an early focus on getting comfortable with the systems and processes that underpin the Upington team.

Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Upington much easier.

Internal documentation, process notes and shared playbooks make it easier for the Executive Assistant to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Practically speaking, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Upington also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Day in the Life

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Upington.

Beyond that, the Upington office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

Crucially, the rhythm rewards people who plan ahead but also pivot quickly when Northern Cape operations throw up the unexpected.

Where You’ll Work

Practically speaking, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Upington site adheres to the standards expected of a responsible South African employer.

Importantly, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

A respectful, professional environment is the standard in Northern Cape. Bullying, harassment and unfair conduct have no place here, and managers are trained to act decisively when concerns are raised.

Our Commitment to Transformation

Inclusion is a core part of how the team operates. This is an equal-opportunity employer, and candidates from all communities — including women, youth and persons living with disabilities — are encouraged to apply for this role in Upington.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Upington.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across Northern Cape.

About the Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Upington group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Equally, the team mix in Upington reflects a balance of experienced operators and emerging talent, with deliberate space for diverse voices and backgrounds.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Growing With Us

This role can grow with you. Strong performers in the administration jobs team in Upington have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Upington team member.

Crucially, internal mobility is encouraged. People who start in Upington have moved into roles in other branches, specialist functions and project teams across Northern Cape.

Working in Upington

In addition, the role is based in Upington, close to the Sishen mining hub. Public transport links and parking are within easy reach, making the daily commute manageable for candidates living across Upington and the broader Northern Cape region.

If you are relocating, the team can share practical pointers on neighbourhoods, transport and the typical pace of life in Upington, Northern Cape.

Many candidates already living within reach of Upington cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Northern Cape economy.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Upington.

Why This Role

Practically speaking, you will join a team that values respectful collaboration, honest feedback and shared wins. The Upington colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.

Benefits are clear and consistent. Beyond the package on offer, the role includes the supports you would expect from an established South African employer in Northern Cape.

Recognition matters here. Strong performers are noticed quickly, and many promotions across the business have started in the Upington teams.

Crucially, the company reinvests in its people: paid training, internal moves and the chance to take on bigger projects are all part of how careers in Upington keep progressing.

Your Role

• Update intranet pages, notice boards and internal directories
• Coordinate office supplies, courier bookings and facilities requests
• Handle confidential information with discretion and in line with POPIA
• Process invoices, requisitions and expense claims for approval
• Maintain visitor registers and ensure compliance with access protocols
• Liaise with suppliers, contractors and service providers

What You’ll Need

• Discretion when handling confidential and POPIA-sensitive information
• Experience supporting senior managers is an advantage
• Professional, courteous manner with strong customer-service orientation
• Excellent telephone and email etiquette
• Comfortable working with finance, HR and operational systems

Candidates who meet most of these criteria are welcome to be considered for the role.