Secretary

A Secretary is needed in Mdantsane. The role focuses on consistent delivery, accurate work and clear communication across the Eastern Cape operation.

Overview

The Secretary position is part of an ongoing recruitment drive across Eastern Cape. The brief has been shaped carefully, with a focus on delivery in Mdantsane and across the administration jobs space.

Notably, the organisation keeps reporting lines clean and expectations realistic. Performance is measured against a small, agreed set of metrics, and there are no surprise yardsticks for the Secretary taking on this position.

Tools, systems and information are there to support the role rather than slow it down. The company continues to invest in the technology that backs its Mdantsane teams, and the new Secretary will feel that from the first week.

Your Workplace

Importantly, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Practically speaking, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Beyond that, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Eastern Cape.

Why Join Us

You will join a team that values respectful collaboration, honest feedback and shared wins. The Mdantsane colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.

On top of that, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

What You’ll Be Doing

• File, scan and archive documents in line with retention policies
• Process invoices, requisitions and expense claims for approval
• Coordinate office supplies, courier bookings and facilities requests
• Prepare meeting packs, agendas and minutes for internal forums
• Support HR with onboarding logistics for new starters
• Answer incoming calls and route enquiries to the correct department
• Provide administrative support to projects and special initiatives
• Handle confidential information with discretion and in line with POPIA

Minimum Requirements

• Strong organisational skills and the ability to multitask
• Discretion when handling confidential and POPIA-sensitive information
• Comfortable working with finance, HR and operational systems
• 1-3 years’ experience in an administrative or front-office role
• Professional, courteous manner with strong customer-service orientation

Potential is considered alongside experience, so candidates who tick most of these boxes should still be considered.