Office Assistant

Applications are warmly invited for a Office Assistant role based in Grahamstown. We welcome candidates from every background across Eastern Cape who are ready to grow with us.

About the Opportunity

An experienced Office Assistant is needed to support operations in Grahamstown. The role forms part of how the business keeps its administration jobs portfolio strong in Eastern Cape.

The organisation keeps reporting lines clean and expectations realistic. Performance is measured against a small, agreed set of metrics, and there are no surprise yardsticks for the Office Assistant taking on this position.

Notably, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Grahamstown also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Diversity and Inclusion

Diverse teams build stronger workplaces. Applications are welcome from candidates of every background, language and community across Eastern Cape, and recruitment is fair, transparent and aligned with the EE Act.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Grahamstown.

Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across Eastern Cape.

What Your Day Looks Like

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Grahamstown.

Crucially, the rhythm rewards people who plan ahead but also pivot quickly when Eastern Cape operations throw up the unexpected.

What You’ll Be Doing

• Coordinate office supplies, courier bookings and facilities requests
• Track and report on departmental KPIs through standard templates
• Maintain a tidy, professional reception and meeting-room environment
• Capture data accurately into internal systems and registers
• File, scan and archive documents in line with retention policies

What You’ll Need

• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Matric / National Senior Certificate (Grade 12)
• Ability to work independently and manage competing deadlines
• Reliable, punctual and committed to high service standards
• Professional, courteous manner with strong customer-service orientation
• High attention to detail and accuracy in data capture

If your CV speaks to the points above, this role is worth a closer look.