Secretary

An opportunity has arisen for a Secretary in Potchefstroom. Suitably qualified candidates from across North West are invited to apply.

About This Position

This Secretary role sits within the administration jobs function in Potchefstroom. It offers a defined scope, clear measures of success, and the support of an experienced team across North West.

The organisation keeps reporting lines clean and expectations realistic. Performance is measured against a small, agreed set of metrics, and there are no surprise yardsticks for the Secretary taking on this position.

Internal documentation, process notes and shared playbooks make it easier for the Secretary to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Tools, systems and information are there to support the role rather than slow it down. The company continues to invest in the technology that backs its Potchefstroom teams, and the new Secretary will feel that from the first week.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Potchefstroom.

The Environment

Beyond that, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

A respectful, professional environment is the standard in North West. Bullying, harassment and unfair conduct have no place here, and managers are trained to act decisively when concerns are raised.

On top of that, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Potchefstroom site adheres to the standards expected of a responsible South African employer.

About the Team

Beyond that, the team you will be working with is fast-paced and energetic. Things move quickly across the Potchefstroom office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when North West operations get busy.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

On top of that, the team mix in Potchefstroom reflects a balance of experienced operators and emerging talent, with deliberate space for diverse voices and backgrounds.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Why Join Us

Notably, the company invests in the people who join it. From structured onboarding to ongoing skills development, you will find clear paths to grow your career in administration jobs from your base in Potchefstroom. Many colleagues across North West have moved into senior roles after starting in positions just like this one.

Benefits are clear and consistent. Beyond the package on offer, the role includes the supports you would expect from an established South African employer in North West.

Beyond that, the company reinvests in its people: paid training, internal moves and the chance to take on bigger projects are all part of how careers in Potchefstroom keep progressing.

Recognition matters here. Strong performers are noticed quickly, and many promotions across the business have started in the Potchefstroom teams.

Equal Opportunity

Diverse teams build stronger workplaces. Applications are welcome from candidates of every background, language and community across North West, and recruitment is fair, transparent and aligned with the EE Act.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Potchefstroom.

Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across North West.

Growing With Us

Career progression here is real, not a slogan. The administration jobs space in Potchefstroom offers a clear runway from delivery into team leadership and beyond, and managers sit down with each team member regularly to map out the next step in North West.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Crucially, internal mobility is encouraged. People who start in Potchefstroom have moved into roles in other branches, specialist functions and project teams across North West.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Potchefstroom team member.

Based in Potchefstroom

Working in Potchefstroom means a place within the Klerksdorp gold and farming belt, with a steady flow of activity and a strong local economy. The team has built solid relationships across the North West region, and the Potchefstroom office benefits from those long-standing connections.

Many candidates already living within reach of Potchefstroom cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local North West economy.

If you are relocating, the team can share practical pointers on neighbourhoods, transport and the typical pace of life in Potchefstroom, North West.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Potchefstroom.

Key Outputs

• Prepare meeting packs, agendas and minutes for internal forums
• Maintain a tidy, professional reception and meeting-room environment
• Answer incoming calls and route enquiries to the correct department
• File, scan and archive documents in line with retention policies
• Track and report on departmental KPIs through standard templates
• Capture data accurately into internal systems and registers

Essential Criteria

• 1-3 years’ experience in an administrative or front-office role
• Strong organisational skills and the ability to multitask
• Comfortable working with finance, HR and operational systems
• Reliable, punctual and committed to high service standards
• Relevant administrative or office management qualification (advantageous)
• Discretion when handling confidential and POPIA-sensitive information
• Ability to work independently and manage competing deadlines

Candidates who meet most of these criteria are welcome to be considered for the role.