Secretary

A vacancy has been confirmed for a Secretary based in Germiston, Gauteng. The successful candidate will join an established team within the administration jobs function.

What This Role Involves

This Secretary role has been briefed against a clear set of outcomes for Germiston. The successful candidate will work alongside an established team and will be expected to contribute meaningfully to the administration jobs pipeline across Gauteng.

Day-to-day, the role balances focused delivery with the kind of collaboration that keeps things moving. The successful candidate is trusted to make sensible decisions inside the agreed scope, with line-management support whenever a sounding board is useful.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Germiston.

The role has been written to be sustainable, not just busy. Strong output is expected, and managers in Germiston also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Where You’ll Work

Crucially, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Crucially, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Equally, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Gauteng.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Germiston site adheres to the standards expected of a responsible South African employer.

Based in Germiston

Crucially, the role is based in Germiston, minutes from the Sandton CBD. Public transport links and parking are within easy reach, making the daily commute manageable for candidates living across Germiston and the broader Gauteng region.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Germiston, Gauteng.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Germiston.

Many candidates already living within reach of Germiston cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Gauteng economy.

Day in the Life

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Germiston.

Crucially, the Germiston office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

In addition, the rhythm rewards people who plan ahead but also pivot quickly when Gauteng operations throw up the unexpected.

Your Future Here

Beyond that, this role can grow with you. Strong performers in the administration jobs team in Germiston have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.

Internal mobility is encouraged. People who start in Germiston have moved into roles in other branches, specialist functions and project teams across Gauteng.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Germiston team member.

About the Team

Notably, the team you will be working with is fast-paced and energetic. Things move quickly across the Germiston office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when Gauteng operations get busy.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Equally, the team structure and working relationships for this role in Germiston will be explained during the hiring process.

Key Outputs

• Capture data accurately into internal systems and registers
• Update intranet pages, notice boards and internal directories
• Process invoices, requisitions and expense claims for approval
• Liaise with suppliers, contractors and service providers
• Track and report on departmental KPIs through standard templates
• Manage diaries, meetings and travel logistics for the leadership team
• File, scan and archive documents in line with retention policies

Who We’re Looking For

• Professional, courteous manner with strong customer-service orientation
• Reliable, punctual and committed to high service standards
• Matric / National Senior Certificate (Grade 12)
• Contactable references may be requested during the hiring process
• Relevant administrative or office management qualification (advantageous)
• Good written and verbal communication skills appropriate to the role

Each application is reviewed carefully, and strong matches against the criteria above will move forward in the process.