Records Officer

Listing live now. We believe great workplaces are built on great people. We are looking for a Records Officer in Upington, and we encourage applicants from across Northern Cape to consider this opportunity.

About This Position

This Records Officer role has been briefed against a clear set of outcomes for Upington. The successful candidate will work alongside an established team and will be expected to contribute meaningfully to the administration jobs pipeline across Northern Cape.

Day-to-day, the role balances focused delivery with the kind of collaboration that keeps things moving. The successful candidate is trusted to make sensible decisions inside the agreed scope, with line-management support whenever a sounding board is useful.

Tools, systems and information are there to support the role rather than slow it down. The company continues to invest in the technology that backs its Upington teams, and the new Records Officer will feel that from the first week.

Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Upington much easier.

The role has been written to be sustainable, not just busy. Strong output is expected, and managers in Upington also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Growing With Us

Career progression for this administration jobs role in Upington depends on the hiring organisation’s policies, role requirements and business needs in Northern Cape.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Upington team member.

Internal mobility is encouraged. People who start in Upington have moved into roles in other branches, specialist functions and project teams across Northern Cape.

Your Workplace

Importantly, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Notably, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Upington site adheres to the standards expected of a responsible South African employer.

Practically speaking, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Northern Cape.

Based in Upington

Crucially, the role is based in Upington, in the Kathu iron ore belt. Public transport links and parking are within easy reach, making the daily commute manageable for candidates living across Upington and the broader Northern Cape region.

Many candidates already living within reach of Upington cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Northern Cape economy.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Upington, Northern Cape.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Upington.

Common Questions

What shift patterns apply to this role?

Shift patterns vary by site, but the role typically follows the standard operational hours of the relevant branch. The hiring team will walk you through the specifics during the interview.

Is reasonable accommodation supported for applicants with disabilities?

Yes. The hiring team is committed to inclusive recruitment and engages on reasonable accommodation as part of the process.

Is there opportunity for promotion?

Any progression opportunities depend on the hiring organisation’s policies, role requirements and business needs.

About the Team

On top of that, the team you will be working with is fast-paced and energetic. Things move quickly across the Upington office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when Northern Cape operations get busy.

Importantly, the team structure and working relationships for this role in Upington will be explained during the hiring process.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Our Commitment to Transformation

Practically speaking, the organisation supports a respectful workplace. Applications are welcome from suitably qualified candidates across Northern Cape, and recruitment is intended to be fair and transparent.

Practically speaking, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Northern Cape.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Upington.

What We Offer

Few roles let you see the impact of your work as quickly as this one. Every shift, project and decision in Upington contributes to real outcomes for clients and colleagues across the administration jobs space in Northern Cape.

Beyond that, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

In addition, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

In addition, career development may be available depending on the role, business needs and the hiring organisation’s policies.

What Your Day Looks Like

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Importantly, the rhythm rewards people who plan ahead but also pivot quickly when Northern Cape operations throw up the unexpected.

Importantly, the Upington office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Upington.

Daily Duties

• Maintain visitor registers and ensure compliance with access protocols
• Answer incoming calls and route enquiries to the correct department
• Liaise with suppliers, contractors and service providers
• Update intranet pages, notice boards and internal directories
• Track and report on departmental KPIs through standard templates
• Manage diaries, meetings and travel logistics for the leadership team
• Capture data accurately into internal systems and registers

What You’ll Need

• Strong organisational skills and the ability to multitask
• Relevant administrative or office management qualification (advantageous)
• Contactable references may be requested during the hiring process
• Excellent telephone and email etiquette
• Matric / National Senior Certificate (Grade 12)

If your CV speaks to the points above, this role is worth a closer look.