Rand Water
Position: Project Administration Services
Department: Capital Execution Department
Reporting to: Programme Manager
Description:
The incumbent will be responsible for undertaking project administration services, from providing services to project managers to dealing with other stakeholders to successfully implement projects in the Capital Execution Department.
Minimum Requirements
- Tertiary Administrative Diploma or equivalent
- Project Management Certificate (advantageous)
- 5 years’ experience in project administrative and Project Management environment
- Computer Literate: SAP Project System, Investment Management (Costing), Materials Management, CATS, Cost Centre Expenditure, Profit Centre Expenditure, MS Office
- Proven communication, strong influencing, conflict resolution, and stakeholder management skills
Primary Duties
- Assist project managers in the implementation of projects in the department
- Prioritize and type technical reports and manage their circulation to various delegated authorities
- Undertake the creation of requisitions, contract payments, and receipt of goods in compliance with Rand Water’s policies
- Capture travelling claims and timesheets on the SAP system
- Produce variance reports and assist in project status reporting
- Assist project managers in updating project files
- Assist project managers with tender documents
- Compile and maintain the Assets Register for various departments in the division
- General administrative functions, including logistics and travel arrangements for the project team
Knowledge
- Project Accounting
- Project Management
- Procurement Management
- ISO 9001:2008
- Administrative functions
Skills
- Analytical thinking
- Good communication skills (written and oral)
- Balanced Emotional Intelligence
- Effective decision making
Attitude
- Attention to detail and quality
- Customer service orientation and service excellence
- Performance driven
- Deadline orientated
- Own initiative, self-starter
- Honesty and integrity