Office Administrator

A vacancy has been confirmed for a Office Administrator based in Somerset West, Western Cape. The successful candidate will join an established team within the administration jobs function.

About This Position

This Office Administrator role sits within the administration jobs function in Somerset West. It offers a defined scope, clear measures of success, and the support of an experienced team across Western Cape.

Communication runs both ways. Managers across the administration jobs team in Western Cape make time for one-to-ones, and people are expected to speak up early when something needs attention.

The role has been written to be sustainable, not just busy. Strong output is expected, and managers in Somerset West also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Growing With Us

Career progression for this administration jobs role in Somerset West depends on the hiring organisation’s policies, role requirements and business needs in Western Cape.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Internal mobility is encouraged. People who start in Somerset West have moved into roles in other branches, specialist functions and project teams across Western Cape.

Your Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Somerset West group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Notably, the team structure and working relationships for this role in Somerset West will be explained during the hiring process.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Diversity and Inclusion

Inclusive recruitment is part of the organisation’s employment practices. Applicants are assessed on relevant qualifications, skills and experience for this role in Somerset West.

Practically speaking, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Western Cape.

Practically speaking, inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Somerset West.

Daily Duties

• Prepare meeting packs, agendas and minutes for internal forums
• Answer incoming calls and route enquiries to the correct department
• Process invoices, requisitions and expense claims for approval
• Handle confidential information with discretion and in line with POPIA
• Capture data accurately into internal systems and registers
• Provide administrative support to projects and special initiatives
• Update intranet pages, notice boards and internal directories
• Maintain visitor registers and ensure compliance with access protocols

Essential Criteria

• High attention to detail and accuracy in data capture
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Discretion when handling confidential and POPIA-sensitive information
• Good written and verbal communication skills appropriate to the role
• 1-3 years’ experience in an administrative or front-office role
• Reliable, punctual and committed to high service standards

Potential is considered alongside experience, so candidates who tick most of these boxes should still be considered.