Work-Force
Purpose: The HSE Compliance Specialist will support County Leads in establishing an Integrated Management System (IMS) aligned with Bidvest Facilities Management’s IMS and client SHEQR contractual obligations. The role involves performing IMS audits, ensuring HSE compliance, managing risks, incidents, and continuous improvement initiatives across regions. The HSE Compliance Specialist is responsible for maintaining IMS effectiveness, enforcing standards, managing subcontractor compliance, and ensuring that all safety protocols are adhered to on-site.
Main Outputs and Responsibilities:
Integrated Management System:
- Assist in setting HSE standards and ensuring the continuous improvement of the IMS.
- Implement and maintain IMS documentation, record management, and process adherence for incidents, accidents, risks, and issues.
- Manage HSE risk assessments, ensuring that any new hazards/risks are reported and mitigated.
- Oversee the Permit to Work system, training, and adherence across operations.
- Maintain and improve safety management systems like Safety 360 and ensure alignment with Bidvest and Vodacom standards.
- Ensure timely Gate 1 and Gate 2 approvals from clients’ HSE representatives.
Sub-Contractor HSE Compliance:
- Oversee and audit subcontractor HSE compliance, ensuring they adhere to HSE plans and legal obligations.
- Conduct quarterly audits to verify updated subcontractor HSE files and plans.
Incident Management:
- Report all incidents within 24 hours and manage the entire lifecycle of incident handling, including root cause analysis and corrective actions.
- Ensure all incidents are recorded on Vodacom FFO Incident Register and all corrective actions are completed.
- Organize close-out meetings to communicate incident outcomes and lessons learned.
Site Inspections and Audits:
- Conduct HSE site inspections and legal compliance audits, ensuring adherence to both Bidvest and Vodacom HSE standards.
- Document and address any non-conformance records (NCRs) via Safety 360 and relevant systems.
- Perform cross-regional IMS audits and support customer audits.
Communication, Training, and Awareness:
- Facilitate training sessions for employees and subcontractors on IMS and HSE compliance.
- Communicate HSE system changes effectively and ensure ongoing employee and subcontractor training.
- Monitor HSE training and medical surveillance in collaboration with OHS Officers.
IMS Reporting:
- Track and report on various metrics, including vehicle tracking, driver violations, incident reports, and training statistics.
- Manage hazardous waste disposal and ensure compliance with environmental management plans.
- Ensure timely and accurate submission of weekly and monthly reports.
Client Relationship Management:
- Maintain professional relationships with clients like Vodacom, ensuring quality submissions and pro-active engagement.
- Attend meetings and conduct site visits to address client concerns and feedback.
Management Activities:
- Mentor regional managers and staff regarding HSE compliance.
- Provide senior management with guidance on Vodacom HSE compliance requirements.
- Execute reasonable actions requested by management or clients to ensure HSE objectives are met.
Qualifications / Knowledge / Skills / Experience:
Education and Certification:
- Tertiary qualification in a relevant technical field (e.g., Quality Management, Health & Safety Management, Environmental Management, or Risk Management).
- SACPCMP registration as CHSO or SAIOSH (advantageous but not mandatory).
- Grade 12 certificate.
- SAMTRAC or equivalent qualification.
Experience:
- 1-2 years of HSEQR management experience.
- 2-3 years of experience in construction-related work.
- Proficiency in IMS, ISO 45001, ISO 14001 internal auditing.
- Familiarity with OHS Act and relevant environmental legislation.
Skills and Competencies:
- Strong planning and organizational skills with a deep understanding of business processes.
- Proficiency in MS Office, SAP, SharePoint, and Health and Safety management software.
- Experience with defensive driving, fall arrest, and fall protection development.
- Strong communication, problem analysis, and people management skills.
- Ability to handle legal liability and incident investigations effectively.
Fundamental Competencies:
- Driven to meet targets and results-oriented.
- Proactive and takes initiative.
- Strong time management and attention to detail.
- Excellent customer focus and ability to resolve problems.
- Trustworthy, reliable, and effective at teamwork and mentoring.
Join our team as an HSE Compliance Specialist and make a meaningful impact on safety, compliance, and continuous improvement across our operations!