Filing Clerk

A vacancy has been confirmed for a Filing Clerk based in Odendaalsrus, Free State. The successful candidate will join an established team within the administration jobs function.

Overview

This Filing Clerk role sits within the administration jobs function in Odendaalsrus. It offers a defined scope, clear measures of success, and the support of an experienced team across Free State.

The organisation keeps reporting lines clean and expectations realistic. Performance is measured against a small, agreed set of metrics, and there are no surprise yardsticks for the Filing Clerk taking on this position.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Odendaalsrus.

Internal documentation, process notes and shared playbooks make it easier for the Filing Clerk to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Diversity and Inclusion

Practically speaking, the organisation supports a respectful workplace. Applications are welcome from suitably qualified candidates across Free State, and recruitment is intended to be fair and transparent.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Odendaalsrus.

Importantly, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Free State.

Working in Odendaalsrus

Equally, the role is based in Odendaalsrus, in the Welkom gold fields. Public transport links and parking are within easy reach, making the daily commute manageable for candidates living across Odendaalsrus and the broader Free State region.

Many candidates already living within reach of Odendaalsrus cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Free State economy.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Odendaalsrus, Free State.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Odendaalsrus.

Where You’ll Work

Practically speaking, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Notably, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Crucially, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Free State.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Odendaalsrus site adheres to the standards expected of a responsible South African employer.

Why This Role

You will join a team that values respectful collaboration, honest feedback and shared wins. The Odendaalsrus colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

In addition, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Beyond that, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

Key Responsibilities

• Update intranet pages, notice boards and internal directories
• Provide administrative support to projects and special initiatives
• Track and report on departmental KPIs through standard templates
• Process invoices, requisitions and expense claims for approval
• Manage diaries, meetings and travel logistics for the leadership team
• Capture data accurately into internal systems and registers

Candidate Profile

• Experience supporting senior managers is an advantage
• Comfortable working with finance, HR and operational systems
• Relevant administrative or office management qualification (advantageous)
• High attention to detail and accuracy in data capture
• Reliable, punctual and committed to high service standards

Practically speaking, candidates who meet most of these criteria are welcome to be considered for the role.