Filing Clerk

This is a current vacancy. Role: Filing Clerk. Location: Westville, KwaZulu-Natal. The team is hiring and seeks a candidate who can step in and deliver from week one.

About This Position

In addition, this Filing Clerk role sits within the administration jobs function in Westville. It offers a defined scope, clear measures of success, and the support of an experienced team across KwaZulu-Natal.

The role suits a candidate who values consistency and clear communication. The Westville operation runs on accurate work, steady relationships and a genuine respect for the people in the team.

Quality is everyone’s job. Whether the Filing Clerk is processing a transaction, supporting a colleague or handling a customer query, the standard expected in KwaZulu-Natal is consistently high and consistently fair.

Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Westville much easier.

Career Growth

Equally, this role can grow with you. Strong performers in the administration jobs team in Westville have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.

Internal mobility is encouraged. People who start in Westville have moved into roles in other branches, specialist functions and project teams across KwaZulu-Natal.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Westville team member.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Your Workplace

In addition, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Westville site adheres to the standards expected of a responsible South African employer.

Importantly, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Practically speaking, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in KwaZulu-Natal.

Equal Opportunity

Equally, the organisation supports a respectful workplace. Applications are welcome from suitably qualified candidates across KwaZulu-Natal, and recruitment is intended to be fair and transparent.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Westville.

Notably, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for KwaZulu-Natal.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Why Join Us

Few roles let you see the impact of your work as quickly as this one. Every shift, project and decision in Westville contributes to real outcomes for clients and colleagues across the administration jobs space in KwaZulu-Natal.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

Importantly, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Notably, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

Day in the Life

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Westville.

Notably, the rhythm rewards people who plan ahead but also pivot quickly when KwaZulu-Natal operations throw up the unexpected.

Equally, the Westville office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

What You’ll Be Doing

• Provide administrative support to projects and special initiatives
• Coordinate office supplies, courier bookings and facilities requests
• Prepare meeting packs, agendas and minutes for internal forums
• Manage diaries, meetings and travel logistics for the leadership team
• Update intranet pages, notice boards and internal directories
• Capture data accurately into internal systems and registers
• Support HR with onboarding logistics for new starters
• Answer incoming calls and route enquiries to the correct department

What You’ll Need

• Matric / National Senior Certificate (Grade 12)
• Discretion when handling confidential and POPIA-sensitive information
• High attention to detail and accuracy in data capture
• Comfortable working with finance, HR and operational systems
• Relevant administrative or office management qualification (advantageous)

Each application is reviewed carefully, and strong matches against the criteria above will move forward in the process.