Executive Assistant

Looking for your next move as a Executive Assistant in Phuthaditjhaba? A role has just opened that gives you real responsibility and a clear path forward in Free State.

About This Position

The Executive Assistant position is part of an ongoing recruitment drive across Free State. The brief has been shaped carefully, with a focus on delivery in Phuthaditjhaba and across the administration jobs space.

Importantly, the successful applicant is given the room to plan, deliver and review their work without unnecessary noise. The organisation has built its Phuthaditjhaba team on trust, and the Executive Assistant role will feel that from week one.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Phuthaditjhaba.

Internal documentation, process notes and shared playbooks make it easier for the Executive Assistant to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Quality is everyone’s job. Whether the Executive Assistant is processing a transaction, supporting a colleague or handling a customer query, the standard expected in Free State is consistently high and consistently fair.

About Phuthaditjhaba

Working in Phuthaditjhaba means a place near the Sasolburg industrial complex, with a steady flow of activity and a strong local economy. The team has built solid relationships across the Free State region, and the Phuthaditjhaba office benefits from those long-standing connections.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Phuthaditjhaba, Free State.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Phuthaditjhaba.

Many candidates already living within reach of Phuthaditjhaba cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Free State economy.

What Your Day Looks Like

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Beyond that, the Phuthaditjhaba office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

Practically speaking, the rhythm rewards people who plan ahead but also pivot quickly when Free State operations throw up the unexpected.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Phuthaditjhaba.

Your Future Here

This role can grow with you. Strong performers in the administration jobs team in Phuthaditjhaba have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Importantly, internal mobility is encouraged. People who start in Phuthaditjhaba have moved into roles in other branches, specialist functions and project teams across Free State.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Phuthaditjhaba team member.

Your Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Phuthaditjhaba group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

In addition, the team structure and working relationships for this role in Phuthaditjhaba will be explained during the hiring process.

Why Join Us

Few roles let you see the impact of your work as quickly as this one. Every shift, project and decision in Phuthaditjhaba contributes to real outcomes for clients and colleagues across the administration jobs space in Free State.

Equally, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

On top of that, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

Equal Opportunity

Inclusive recruitment is part of the organisation’s employment practices. Applicants are assessed on relevant qualifications, skills and experience for this role in Phuthaditjhaba.

Importantly, inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Phuthaditjhaba.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Importantly, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Free State.

The Environment

On top of that, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Crucially, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Importantly, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Free State.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Phuthaditjhaba site adheres to the standards expected of a responsible South African employer.

What You’ll Be Doing

• Process invoices, requisitions and expense claims for approval
• Update intranet pages, notice boards and internal directories
• Maintain visitor registers and ensure compliance with access protocols
• Prepare meeting packs, agendas and minutes for internal forums
• Maintain a tidy, professional reception and meeting-room environment
• Coordinate office supplies, courier bookings and facilities requests
• Answer incoming calls and route enquiries to the correct department

Candidate Profile

• Reliable, punctual and committed to high service standards
• Contactable references may be requested during the hiring process
• Ability to work independently and manage competing deadlines
• Good written and verbal communication skills appropriate to the role
• Comfortable working with finance, HR and operational systems
• High attention to detail and accuracy in data capture
• Discretion when handling confidential and POPIA-sensitive information

Each application is reviewed carefully, and strong matches against the criteria above will move forward in the process.