Work-Force
A Administrative Clerk position is being filled in Virginia. Suitable candidates from across Free State are invited to submit their applications for review.
Overview
The organisation is investing in its Virginia operation, and this Administrative Clerk position reflects that commitment. The successful candidate will work across the administration jobs function and contribute to the wider Free State business.
Importantly, the organisation keeps reporting lines clean and expectations realistic. Performance is measured against a small, agreed set of metrics, and there are no surprise yardsticks for the Administrative Clerk taking on this position.
Internal documentation, process notes and shared playbooks make it easier for the Administrative Clerk to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.
Importantly, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Virginia also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.
Why This Role
You will join a team that values respectful collaboration, honest feedback and shared wins. The Virginia colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.
Career development may be available depending on the role, business needs and the hiring organisation’s policies.
Crucially, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.
Notably, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.
Your Workplace
In addition, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.
Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Virginia site adheres to the standards expected of a responsible South African employer.
On top of that, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Free State.
Importantly, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.
Equal Opportunity
On top of that, the organisation is committed to fair, merit-based recruitment and equal opportunity. Applications are assessed against the published role requirements in line with applicable employment law.
B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.
Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Virginia.
On top of that, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Free State.
A Typical Day
Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.
Beyond that, the Virginia office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.
No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Virginia.
Equally, the rhythm rewards people who plan ahead but also pivot quickly when Free State operations throw up the unexpected.
Core Functions
- Coordinate office supplies, courier bookings and facilities requests
- Handle confidential information with discretion and in line with POPIA
- Liaise with suppliers, contractors and service providers
- Update intranet pages, notice boards and internal directories
- Process invoices, requisitions and expense claims for approval
- Prepare meeting packs, agendas and minutes for internal forums
Who We’re Looking For
- Contactable references may be requested during the hiring process
- Matric / National Senior Certificate (Grade 12)
- High attention to detail and accuracy in data capture
- Reliable, punctual and committed to high service standards
- Strong organisational skills and the ability to multitask
- Ability to work independently and manage competing deadlines
- Discretion when handling confidential and POPIA-sensitive information
If most of these boxes are ticked, you are encouraged to put your name forward.