Admin Coordinator

Role: Admin Coordinator. Location: Butterworth, Eastern Cape. The team is hiring and seeks a candidate who can step in and deliver from week one.

Overview

An experienced Admin Coordinator is needed to support operations in Butterworth. The role forms part of how the business keeps its administration jobs portfolio strong in Eastern Cape.

Day-to-day, the role balances focused delivery with the kind of collaboration that keeps things moving. The successful candidate is trusted to make sensible decisions inside the agreed scope, with line-management support whenever a sounding board is useful.

The role has been written to be sustainable, not just busy. Strong output is expected, and managers in Butterworth also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Butterworth much easier.

Where You’ll Work

On top of that, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

In addition, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Butterworth site adheres to the standards expected of a responsible South African employer.

Notably, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Eastern Cape.

Why This Role

You will join a team that values respectful collaboration, honest feedback and shared wins. The Butterworth colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.

Importantly, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Equally, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

Day in the Life

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Practically speaking, the Butterworth office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Butterworth.

Crucially, the rhythm rewards people who plan ahead but also pivot quickly when Eastern Cape operations throw up the unexpected.

Meet the Team

Notably, the team you will be working with is fast-paced and energetic. Things move quickly across the Butterworth office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when Eastern Cape operations get busy.

Equally, the team structure and working relationships for this role in Butterworth will be explained during the hiring process.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Key Outputs

• Track and report on departmental KPIs through standard templates
• File, scan and archive documents in line with retention policies
• Capture data accurately into internal systems and registers
• Maintain visitor registers and ensure compliance with access protocols
• Coordinate office supplies, courier bookings and facilities requests
• Maintain a tidy, professional reception and meeting-room environment

Candidate Profile

• Comfortable working with finance, HR and operational systems
• Reliable, punctual and committed to high service standards
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Strong organisational skills and the ability to multitask
• High attention to detail and accuracy in data capture
• Ability to work independently and manage competing deadlines
• Contactable references may be requested during the hiring process

Potential is considered alongside experience, so candidates who tick most of these boxes should still be considered.