Work-Force
Applications are warmly invited for a Records Officer role based in Newcastle. We welcome candidates from every background across KwaZulu-Natal who are ready to grow with us.
About This Position
The organisation is investing in its Newcastle operation, and this Records Officer position reflects that commitment. The successful candidate will work across the administration jobs function and contribute to the wider KwaZulu-Natal business.
Day-to-day, the role balances focused delivery with the kind of collaboration that keeps things moving. The successful candidate is trusted to make sensible decisions inside the agreed scope, with line-management support whenever a sounding board is useful.
Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Newcastle much easier.
Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Newcastle.
Why Join Us
You will join a team that values respectful collaboration, honest feedback and shared wins. The Newcastle colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.
Career development may be available depending on the role, business needs and the hiring organisation’s policies.
Crucially, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.
Notably, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.
A Typical Day
Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.
On top of that, the rhythm rewards people who plan ahead but also pivot quickly when KwaZulu-Natal operations throw up the unexpected.
Importantly, the Newcastle office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.
No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Newcastle.
About Newcastle
Working in Newcastle means a place on the Umhlanga Ridge business corridor, with a steady flow of activity and a strong local economy. The team has built solid relationships across the KwaZulu-Natal region, and the Newcastle office benefits from those long-standing connections.
Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Newcastle.
Many candidates already living within reach of Newcastle cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local KwaZulu-Natal economy.
Candidates should review the listed location, schedule and travel requirements before applying for this role in Newcastle, KwaZulu-Natal.
Equal Opportunity
Beyond that, the organisation supports a respectful workplace. Applications are welcome from suitably qualified candidates across KwaZulu-Natal, and recruitment is intended to be fair and transparent.
B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.
Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Newcastle.
Beyond that, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for KwaZulu-Natal.
Growing With Us
On top of that, career progression for this administration jobs role in Newcastle depends on the hiring organisation’s policies, role requirements and business needs in KwaZulu-Natal.
Internal mobility is encouraged. People who start in Newcastle have moved into roles in other branches, specialist functions and project teams across KwaZulu-Natal.
Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.
Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Newcastle team member.
Key Outputs
- Handle confidential information with discretion and in line with POPIA
- Coordinate office supplies, courier bookings and facilities requests
- Capture data accurately into internal systems and registers
- Provide administrative support to projects and special initiatives
- File, scan and archive documents in line with retention policies
Who We’re Looking For
- Matric / National Senior Certificate (Grade 12)
- Good written and verbal communication skills appropriate to the role
- Contactable references may be requested during the hiring process
- Comfortable working with finance, HR and operational systems
- Discretion when handling confidential and POPIA-sensitive information
- 1-3 years’ experience in an administrative or front-office role
If most of these boxes are ticked, you are encouraged to put your name forward.