Executive Assistant

The organisation is recruiting a Executive Assistant for its Phuthaditjhaba operation. The role forms part of a wider administration jobs portfolio across Free State.

What This Role Involves

An experienced Executive Assistant is needed to support operations in Phuthaditjhaba. The role forms part of how the business keeps its administration jobs portfolio strong in Free State.

Equally, the organisation keeps reporting lines clean and expectations realistic. Performance is measured against a small, agreed set of metrics, and there are no surprise yardsticks for the Executive Assistant taking on this position.

Internal documentation, process notes and shared playbooks make it easier for the Executive Assistant to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Phuthaditjhaba much easier.

Crucially, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Phuthaditjhaba also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Diversity and Inclusion

Equally, the organisation is committed to fair, merit-based recruitment and equal opportunity. Applications are assessed against the published role requirements in line with applicable employment law.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Phuthaditjhaba.

Crucially, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Free State.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Based in Phuthaditjhaba

Phuthaditjhaba continues to grow as an employment hub in Free State, with near the Bethlehem agricultural belt. This role gives you a foothold in one of its busier business communities, with access to the local services, suppliers and partners that keep the work moving.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Phuthaditjhaba.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Phuthaditjhaba, Free State.

Many candidates already living within reach of Phuthaditjhaba cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Free State economy.

A Typical Day

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Phuthaditjhaba.

In addition, the rhythm rewards people who plan ahead but also pivot quickly when Free State operations throw up the unexpected.

Beyond that, the Phuthaditjhaba office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

Your Future Here

This role can grow with you. Strong performers in the administration jobs team in Phuthaditjhaba have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Beyond that, internal mobility is encouraged. People who start in Phuthaditjhaba have moved into roles in other branches, specialist functions and project teams across Free State.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Phuthaditjhaba team member.

Your Workplace

Notably, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Beyond that, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Beyond that, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Free State.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Phuthaditjhaba site adheres to the standards expected of a responsible South African employer.

Meet the Team

Importantly, the team you will be working with is fast-paced and energetic. Things move quickly across the Phuthaditjhaba office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when Free State operations get busy.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Crucially, the team structure and working relationships for this role in Phuthaditjhaba will be explained during the hiring process.

Key Outputs

• File, scan and archive documents in line with retention policies
• Answer incoming calls and route enquiries to the correct department
• Capture data accurately into internal systems and registers
• Update intranet pages, notice boards and internal directories
• Coordinate office supplies, courier bookings and facilities requests
• Support HR with onboarding logistics for new starters
• Liaise with suppliers, contractors and service providers
• Maintain a tidy, professional reception and meeting-room environment

Candidate Profile

• Contactable references may be requested during the hiring process
• Reliable, punctual and committed to high service standards
• Strong organisational skills and the ability to multitask
• Experience supporting senior managers is an advantage
• High attention to detail and accuracy in data capture
• Ability to work independently and manage competing deadlines
• Discretion when handling confidential and POPIA-sensitive information

Potential is considered alongside experience, so candidates who tick most of these boxes should still be considered.