Work-Force
Applications are warmly invited for a Records Officer role based in Stellenbosch. We welcome candidates from every background across Western Cape who are ready to grow with us.
About the Opportunity
This Records Officer role sits within the administration jobs function in Stellenbosch. It offers a defined scope, clear measures of success, and the support of an experienced team across Western Cape.
The successful applicant is given the room to plan, deliver and review their work without unnecessary noise. The organisation has built its Stellenbosch team on trust, and the Records Officer role will feel that from week one.
Internal documentation, process notes and shared playbooks make it easier for the Records Officer to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.
Importantly, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Stellenbosch also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.
Our Commitment to Transformation
Equally, the organisation supports a respectful workplace. Applications are welcome from suitably qualified candidates across Western Cape, and recruitment is intended to be fair and transparent.
Practically speaking, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Western Cape.
B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.
Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Stellenbosch.
Working in Stellenbosch
Working in Stellenbosch means a place on the N2 corridor toward the Cape Winelands, with a steady flow of activity and a strong local economy. The team has built solid relationships across the Western Cape region, and the Stellenbosch office benefits from those long-standing connections.
Many candidates already living within reach of Stellenbosch cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Western Cape economy.
Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Stellenbosch.
Candidates should review the listed location, schedule and travel requirements before applying for this role in Stellenbosch, Western Cape.
Day in the Life
Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.
No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Stellenbosch.
Equally, the rhythm rewards people who plan ahead but also pivot quickly when Western Cape operations throw up the unexpected.
Importantly, the Stellenbosch office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.
Why This Role
Importantly, the hiring organisation may provide onboarding or skills development for this administration jobs role in Stellenbosch; the available support will be confirmed in the final vacancy details for Western Cape.
Practically speaking, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.
Beyond that, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.
Career development may be available depending on the role, business needs and the hiring organisation’s policies.
Your Future Here
Equally, career progression for this administration jobs role in Stellenbosch depends on the hiring organisation’s policies, role requirements and business needs in Western Cape.
Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.
Notably, internal mobility is encouraged. People who start in Stellenbosch have moved into roles in other branches, specialist functions and project teams across Western Cape.
Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Stellenbosch team member.
Daily Duties
- File, scan and archive documents in line with retention policies
- Coordinate office supplies, courier bookings and facilities requests
- Prepare meeting packs, agendas and minutes for internal forums
- Track and report on departmental KPIs through standard templates
- Update intranet pages, notice boards and internal directories
- Support HR with onboarding logistics for new starters
- Manage diaries, meetings and travel logistics for the leadership team
- Answer incoming calls and route enquiries to the correct department
Candidate Profile
- Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
- Discretion when handling confidential and POPIA-sensitive information
- Contactable references may be requested during the hiring process
- Strong organisational skills and the ability to multitask
- Reliable, punctual and committed to high service standards
- Relevant administrative or office management qualification (advantageous)
- Experience supporting senior managers is an advantage
Each application is reviewed carefully, and strong matches against the criteria above will move forward in the process.