Work-Force
Applications are warmly invited for a Executive Assistant role based in Stellenbosch. We welcome candidates from every background across Western Cape who are ready to grow with us.
The Role
This Executive Assistant role sits within the administration jobs function in Stellenbosch. It offers a defined scope, clear measures of success, and the support of an experienced team across Western Cape.
Expect a structured first ninety days, with onboarding milestones, regular check-ins, and an early focus on getting comfortable with the systems and processes that underpin the Stellenbosch team.
The role has been written to be sustainable, not just busy. Strong output is expected, and managers in Stellenbosch also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.
Internal documentation, process notes and shared playbooks make it easier for the Executive Assistant to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.
Based in Stellenbosch
Beyond that, the role is based in Stellenbosch, close to the Stellenbosch agricultural belt. Public transport links and parking are within easy reach, making the daily commute manageable for candidates living across Stellenbosch and the broader Western Cape region.
Candidates should review the listed location, schedule and travel requirements before applying for this role in Stellenbosch, Western Cape.
Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Stellenbosch.
Many candidates already living within reach of Stellenbosch cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Western Cape economy.
Equal Opportunity
Inclusive recruitment is part of the organisation’s employment practices. Applicants are assessed on relevant qualifications, skills and experience for this role in Stellenbosch.
Beyond that, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Western Cape.
In addition, inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Stellenbosch.
B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.
Your Workplace
Crucially, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.
Crucially, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.
Beyond that, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Western Cape.
Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Stellenbosch site adheres to the standards expected of a responsible South African employer.
Meet the Team
Notably, the team you will be working with is fast-paced and energetic. Things move quickly across the Stellenbosch office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when Western Cape operations get busy.
Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.
Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.
On top of that, the team structure and working relationships for this role in Stellenbosch will be explained during the hiring process.
Key Responsibilities
- Support HR with onboarding logistics for new starters
- Coordinate office supplies, courier bookings and facilities requests
- Maintain a tidy, professional reception and meeting-room environment
- Prepare meeting packs, agendas and minutes for internal forums
- Update intranet pages, notice boards and internal directories
- Liaise with suppliers, contractors and service providers
- Handle confidential information with discretion and in line with POPIA
What You’ll Need
- Ability to work independently and manage competing deadlines
- Relevant administrative or office management qualification (advantageous)
- Matric / National Senior Certificate (Grade 12)
- Experience supporting senior managers is an advantage
- Contactable references may be requested during the hiring process
If most of these boxes are ticked, you are encouraged to put your name forward.