Administrative Officer

Step into a Administrative Officer role in Hartswater and make your mark across Northern Cape. The team is hiring now and wants to hear from sharp, committed candidates.

Overview

This Administrative Officer role sits within the administration jobs function in Hartswater. It offers a defined scope, clear measures of success, and the support of an experienced team across Northern Cape.

Communication runs both ways. Managers across the administration jobs team in Northern Cape make time for one-to-ones, and people are expected to speak up early when something needs attention.

Quality is everyone’s job. Whether the Administrative Officer is processing a transaction, supporting a colleague or handling a customer query, the standard expected in Northern Cape is consistently high and consistently fair.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Hartswater.

About the Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Hartswater group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

The team structure and working relationships for this role in Hartswater will be explained during the hiring process.

About Hartswater

Importantly, the role is based in Hartswater, near the Kimberley diamond heritage centre. Public transport links and parking are within easy reach, making the daily commute manageable for candidates living across Hartswater and the broader Northern Cape region.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Hartswater, Northern Cape.

Many candidates already living within reach of Hartswater cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Northern Cape economy.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Hartswater.

What We Offer

Few roles let you see the impact of your work as quickly as this one. Every shift, project and decision in Hartswater contributes to real outcomes for clients and colleagues across the administration jobs space in Northern Cape.

Equally, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

Crucially, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

A Typical Day

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Notably, the rhythm rewards people who plan ahead but also pivot quickly when Northern Cape operations throw up the unexpected.

In addition, the Hartswater office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Hartswater.

Our Commitment to Transformation

Notably, the organisation is committed to fair, merit-based recruitment and equal opportunity. Applications are assessed against the published role requirements in line with applicable employment law.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Hartswater.

Practically speaking, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Northern Cape.

Key Responsibilities

• Coordinate office supplies, courier bookings and facilities requests
• Process invoices, requisitions and expense claims for approval
• Answer incoming calls and route enquiries to the correct department
• Liaise with suppliers, contractors and service providers
• Handle confidential information with discretion and in line with POPIA
• Maintain visitor registers and ensure compliance with access protocols
• Provide administrative support to projects and special initiatives
• Capture data accurately into internal systems and registers

What You’ll Need

• Strong organisational skills and the ability to multitask
• Reliable, punctual and committed to high service standards
• Contactable references may be requested during the hiring process
• High attention to detail and accuracy in data capture
• Discretion when handling confidential and POPIA-sensitive information

Each application is reviewed carefully, and strong matches against the criteria above will move forward in the process.