Secretary

An opportunity has arisen for a Secretary in Hartbeespoort. Suitably qualified candidates from across North West are invited to apply.

The Role

Practically speaking, an experienced Secretary is needed to support operations in Hartbeespoort. The role forms part of how the business keeps its administration jobs portfolio strong in North West.

Day-to-day, the role balances focused delivery with the kind of collaboration that keeps things moving. The successful candidate is trusted to make sensible decisions inside the agreed scope, with line-management support whenever a sounding board is useful.

The role has been written to be sustainable, not just busy. Strong output is expected, and managers in Hartbeespoort also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

About the Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Hartbeespoort group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Day in the Life

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Hartbeespoort.

Notably, the rhythm rewards people who plan ahead but also pivot quickly when North West operations throw up the unexpected.

Growing With Us

Career progression for this administration jobs role in Hartbeespoort depends on the hiring organisation’s policies, role requirements and business needs in North West.

Internal mobility is encouraged. People who start in Hartbeespoort have moved into roles in other branches, specialist functions and project teams across North West.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Hartbeespoort team member.

Core Functions

• File, scan and archive documents in line with retention policies
• Capture data accurately into internal systems and registers
• Coordinate office supplies, courier bookings and facilities requests
• Track and report on departmental KPIs through standard templates
• Liaise with suppliers, contractors and service providers
• Answer incoming calls and route enquiries to the correct department
• Update intranet pages, notice boards and internal directories
• Prepare meeting packs, agendas and minutes for internal forums

Essential Criteria

• 1-3 years’ experience in an administrative or front-office role
• Experience supporting senior managers is an advantage
• Strong organisational skills and the ability to multitask
• Good written and verbal communication skills appropriate to the role
• Reliable, punctual and committed to high service standards

Each application is reviewed carefully, and strong matches against the criteria above will move forward in the process.