Filing Clerk

Posted recently. We believe great workplaces are built on great people. We are looking for a Filing Clerk in Bloemfontein, and we encourage applicants from across Free State to consider this opportunity.

About This Position

The organisation is investing in its Bloemfontein operation, and this Filing Clerk position reflects that commitment. The successful candidate will work across the administration jobs function and contribute to the wider Free State business.

Equally, the successful applicant is given the room to plan, deliver and review their work without unnecessary noise. The organisation has built its Bloemfontein team on trust, and the Filing Clerk role will feel that from week one.

Quality is everyone’s job. Whether the Filing Clerk is processing a transaction, supporting a colleague or handling a customer query, the standard expected in Free State is consistently high and consistently fair.

Tools, systems and information are there to support the role rather than slow it down. The company continues to invest in the technology that backs its Bloemfontein teams, and the new Filing Clerk will feel that from the first week.

Crucially, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Bloemfontein also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Where You’ll Work

In addition, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Bloemfontein site adheres to the standards expected of a responsible South African employer.

Equally, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Free State.

Equally, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Growing With Us

This role can grow with you. Strong performers in the administration jobs team in Bloemfontein have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.

Internal mobility is encouraged. People who start in Bloemfontein have moved into roles in other branches, specialist functions and project teams across Free State.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Bloemfontein team member.

Why Join Us

Few roles let you see the impact of your work as quickly as this one. Every shift, project and decision in Bloemfontein contributes to real outcomes for clients and colleagues across the administration jobs space in Free State.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

Notably, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

On top of that, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Our Commitment to Transformation

On top of that, the organisation is committed to fair, merit-based recruitment and equal opportunity. Applications are assessed against the published role requirements in line with applicable employment law.

On top of that, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Free State.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Bloemfontein.

Your Team

On top of that, the team you will be working with is fast-paced and energetic. Things move quickly across the Bloemfontein office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when Free State operations get busy.

On top of that, the team structure and working relationships for this role in Bloemfontein will be explained during the hiring process.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

A Typical Day

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Notably, the Bloemfontein office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

In addition, the rhythm rewards people who plan ahead but also pivot quickly when Free State operations throw up the unexpected.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Bloemfontein.

Core Functions

• Manage diaries, meetings and travel logistics for the leadership team
• Provide administrative support to projects and special initiatives
• Coordinate office supplies, courier bookings and facilities requests
• Process invoices, requisitions and expense claims for approval
• File, scan and archive documents in line with retention policies
• Update intranet pages, notice boards and internal directories
• Maintain a tidy, professional reception and meeting-room environment
• Answer incoming calls and route enquiries to the correct department

Minimum Requirements

• Matric / National Senior Certificate (Grade 12)
• Good written and verbal communication skills appropriate to the role
• Experience supporting senior managers is an advantage
• High attention to detail and accuracy in data capture
• Professional, courteous manner with strong customer-service orientation
• Ability to work independently and manage competing deadlines

Candidates who meet most of these criteria are welcome to be considered for the role.