Secretary

Step into a Secretary role in Umhlanga and make your mark across KwaZulu-Natal. The team is hiring now and wants to hear from sharp, committed candidates.

About This Position

This Secretary role sits within the administration jobs function in Umhlanga. It offers a defined scope, clear measures of success, and the support of an experienced team across KwaZulu-Natal.

Day-to-day, the role balances focused delivery with the kind of collaboration that keeps things moving. The successful candidate is trusted to make sensible decisions inside the agreed scope, with line-management support whenever a sounding board is useful.

Internal documentation, process notes and shared playbooks make it easier for the Secretary to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Tools, systems and information are there to support the role rather than slow it down. The company continues to invest in the technology that backs its Umhlanga teams, and the new Secretary will feel that from the first week.

The role has been written to be sustainable, not just busy. Strong output is expected, and managers in Umhlanga also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

A Typical Day

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Umhlanga.

On top of that, the rhythm rewards people who plan ahead but also pivot quickly when KwaZulu-Natal operations throw up the unexpected.

Crucially, the Umhlanga office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

Your Workplace

Practically speaking, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Importantly, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Practically speaking, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in KwaZulu-Natal.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Umhlanga site adheres to the standards expected of a responsible South African employer.

Based in Umhlanga

Umhlanga continues to grow as an employment hub in KwaZulu-Natal, with along the lush KZN North Coast. This role gives you a foothold in one of its busier business communities, with access to the local services, suppliers and partners that keep the work moving.

Many candidates already living within reach of Umhlanga cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local KwaZulu-Natal economy.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Umhlanga.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Umhlanga, KwaZulu-Natal.

Diversity and Inclusion

Inclusive recruitment is part of the organisation’s employment practices. Applicants are assessed on relevant qualifications, skills and experience for this role in Umhlanga.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

On top of that, inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Umhlanga.

Notably, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for KwaZulu-Natal.

Growing With Us

Career progression for this administration jobs role in Umhlanga depends on the hiring organisation’s policies, role requirements and business needs in KwaZulu-Natal.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Umhlanga team member.

Importantly, internal mobility is encouraged. People who start in Umhlanga have moved into roles in other branches, specialist functions and project teams across KwaZulu-Natal.

Meet the Team

In addition, the team you will be working with is fast-paced and energetic. Things move quickly across the Umhlanga office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when KwaZulu-Natal operations get busy.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Practically speaking, the team structure and working relationships for this role in Umhlanga will be explained during the hiring process.

What We Offer

Few roles let you see the impact of your work as quickly as this one. Every shift, project and decision in Umhlanga contributes to real outcomes for clients and colleagues across the administration jobs space in KwaZulu-Natal.

On top of that, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Equally, career development may be available depending on the role, business needs and the hiring organisation’s policies.

Crucially, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

Daily Duties

• Track and report on departmental KPIs through standard templates
• Update intranet pages, notice boards and internal directories
• Capture data accurately into internal systems and registers
• Handle confidential information with discretion and in line with POPIA
• Coordinate office supplies, courier bookings and facilities requests
• Manage diaries, meetings and travel logistics for the leadership team
• File, scan and archive documents in line with retention policies

Minimum Requirements

• Relevant administrative or office management qualification (advantageous)
• Contactable references may be requested during the hiring process
• Experience supporting senior managers is an advantage
• Excellent telephone and email etiquette
• Strong organisational skills and the ability to multitask
• Comfortable working with finance, HR and operational systems
• 1-3 years’ experience in an administrative or front-office role

Beyond that, candidates who meet most of these criteria are welcome to be considered for the role.