Secretary

A vacancy has been confirmed for a Secretary based in Hermanus, Western Cape. The successful candidate will join an established team within the administration jobs function.

About the Opportunity

The organisation is investing in its Hermanus operation, and this Secretary position reflects that commitment. The successful candidate will work across the administration jobs function and contribute to the wider Western Cape business.

Expect a structured first ninety days, with onboarding milestones, regular check-ins, and an early focus on getting comfortable with the systems and processes that underpin the Hermanus team.

Internal documentation, process notes and shared playbooks make it easier for the Secretary to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Hermanus much easier.

Your Workplace

Notably, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Hermanus site adheres to the standards expected of a responsible South African employer.

Importantly, a respectful, professional environment is the standard in Western Cape. Bullying, harassment and unfair conduct have no place here, and managers are trained to act decisively when concerns are raised.

Beyond that, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Our Commitment to Transformation

Inclusion is a core part of how the team operates. This is an equal-opportunity employer, and candidates from all communities — including women, youth and persons living with disabilities — are encouraged to apply for this role in Hermanus.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across Western Cape.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Hermanus.

What Your Day Looks Like

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Practically speaking, the rhythm rewards people who plan ahead but also pivot quickly when Western Cape operations throw up the unexpected.

Practically speaking, the Hermanus office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Hermanus.

Growing With Us

Career progression here is real, not a slogan. The administration jobs space in Hermanus offers a clear runway from delivery into team leadership and beyond, and managers sit down with each team member regularly to map out the next step in Western Cape.

Practically speaking, internal mobility is encouraged. People who start in Hermanus have moved into roles in other branches, specialist functions and project teams across Western Cape.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Hermanus team member.

Core Functions

• Provide administrative support to projects and special initiatives
• Liaise with suppliers, contractors and service providers
• Track and report on departmental KPIs through standard templates
• Process invoices, requisitions and expense claims for approval
• Maintain a tidy, professional reception and meeting-room environment
• Manage diaries, meetings and travel logistics for the leadership team
• Support HR with onboarding logistics for new starters

What You’ll Need

• Excellent telephone and email etiquette
• Comfortable working with finance, HR and operational systems
• Strong organisational skills and the ability to multitask
• Ability to work independently and manage competing deadlines
• Clear criminal record and contactable references
• Discretion when handling confidential and POPIA-sensitive information
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)

If your CV speaks to the points above, this role is worth a closer look.