Secretary

Posted recently. We believe great workplaces are built on great people. We are looking for a Secretary in Douglas, and we encourage applicants from across Northern Cape to consider this opportunity.

The Role

The Secretary position is part of an ongoing recruitment drive across Northern Cape. The brief has been shaped carefully, with a focus on delivery in Douglas and across the administration jobs space.

Equally, the role suits a candidate who values consistency and clear communication. The Douglas operation runs on accurate work, steady relationships and a genuine respect for the people in the team.

Beyond that, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Douglas also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Where You’ll Work

Notably, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Notably, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

A respectful, professional environment is the standard in Northern Cape. Bullying, harassment and unfair conduct have no place here, and managers are trained to act decisively when concerns are raised.

Based in Douglas

Notably, the role is based in Douglas, close to the Sishen mining hub. Public transport links and parking are within easy reach, making the daily commute manageable for candidates living across Douglas and the broader Northern Cape region.

If you are relocating, the team can share practical pointers on neighbourhoods, transport and the typical pace of life in Douglas, Northern Cape.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Douglas.

Key Responsibilities

• Prepare meeting packs, agendas and minutes for internal forums
• Answer incoming calls and route enquiries to the correct department
• Manage diaries, meetings and travel logistics for the leadership team
• Handle confidential information with discretion and in line with POPIA
• Update intranet pages, notice boards and internal directories
• Process invoices, requisitions and expense claims for approval
• Coordinate office supplies, courier bookings and facilities requests
• Maintain a tidy, professional reception and meeting-room environment

Candidate Profile

• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Matric / National Senior Certificate (Grade 12)
• Comfortable working with finance, HR and operational systems
• Reliable, punctual and committed to high service standards
• Experience supporting senior managers is an advantage
• Excellent telephone and email etiquette

Practically speaking, if your CV speaks to the points above, this role is worth a closer look.