Records Officer

The organisation is recruiting a Records Officer for its Odendaalsrus operation. The role forms part of a wider administration jobs portfolio across Free State.

Overview

Practically speaking, the Records Officer position is part of an ongoing recruitment drive across Free State. The brief has been shaped carefully, with a focus on delivery in Odendaalsrus and across the administration jobs space.

Expect a structured first ninety days, with onboarding milestones, regular check-ins, and an early focus on getting comfortable with the systems and processes that underpin the Odendaalsrus team.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Odendaalsrus.

Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Odendaalsrus much easier.

Why Join Us

Few roles let you see the impact of your work as quickly as this one. Every shift, project and decision in Odendaalsrus contributes to real outcomes for clients and colleagues across the administration jobs space in Free State.

Importantly, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

Beyond that, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

What Your Day Looks Like

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Crucially, the Odendaalsrus office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Odendaalsrus.

Beyond that, the rhythm rewards people who plan ahead but also pivot quickly when Free State operations throw up the unexpected.

Your Workplace

Crucially, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Notably, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Free State.

Crucially, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Odendaalsrus site adheres to the standards expected of a responsible South African employer.

Our Commitment to Transformation

Crucially, the organisation is committed to fair, merit-based recruitment and equal opportunity. Applications are assessed against the published role requirements in line with applicable employment law.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Odendaalsrus.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Importantly, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Free State.

Your Future Here

Importantly, career progression for this administration jobs role in Odendaalsrus depends on the hiring organisation’s policies, role requirements and business needs in Free State.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Internal mobility is encouraged. People who start in Odendaalsrus have moved into roles in other branches, specialist functions and project teams across Free State.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Odendaalsrus team member.

Your Role

• Track and report on departmental KPIs through standard templates
• Answer incoming calls and route enquiries to the correct department
• Maintain visitor registers and ensure compliance with access protocols
• Update intranet pages, notice boards and internal directories
• Provide administrative support to projects and special initiatives
• Prepare meeting packs, agendas and minutes for internal forums
• File, scan and archive documents in line with retention policies

Who We’re Looking For

• Comfortable working with finance, HR and operational systems
• Strong organisational skills and the ability to multitask
• Relevant administrative or office management qualification (advantageous)
• 1-3 years’ experience in an administrative or front-office role
• Professional, courteous manner with strong customer-service orientation

If most of these boxes are ticked, you are encouraged to put your name forward.