Work-Force
Posted recently. We believe great workplaces are built on great people. We are looking for a Records Officer in Oudtshoorn, and we encourage applicants from across Western Cape to consider this opportunity.
Overview
This Records Officer role has been briefed against a clear set of outcomes for Oudtshoorn. The successful candidate will work alongside an established team and will be expected to contribute meaningfully to the administration jobs pipeline across Western Cape.
The organisation keeps reporting lines clean and expectations realistic. Performance is measured against a small, agreed set of metrics, and there are no surprise yardsticks for the Records Officer taking on this position.
Tools, systems and information are there to support the role rather than slow it down. The company continues to invest in the technology that backs its Oudtshoorn teams, and the new Records Officer will feel that from the first week.
Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Oudtshoorn.
Diversity and Inclusion
In addition, the organisation is committed to fair, merit-based recruitment and equal opportunity. Applications are assessed against the published role requirements in line with applicable employment law.
B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.
Notably, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Western Cape.
Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Oudtshoorn.
Day in the Life
Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.
Equally, the Oudtshoorn office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.
No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Oudtshoorn.
Practically speaking, the rhythm rewards people who plan ahead but also pivot quickly when Western Cape operations throw up the unexpected.
Why This Role
You will join a team that values respectful collaboration, honest feedback and shared wins. The Oudtshoorn colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.
Career development may be available depending on the role, business needs and the hiring organisation’s policies.
In addition, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.
Notably, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.
The Environment
In addition, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.
Practically speaking, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Western Cape.
Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Oudtshoorn site adheres to the standards expected of a responsible South African employer.
Crucially, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.
What You’ll Be Doing
- File, scan and archive documents in line with retention policies
- Liaise with suppliers, contractors and service providers
- Maintain a tidy, professional reception and meeting-room environment
- Update intranet pages, notice boards and internal directories
- Handle confidential information with discretion and in line with POPIA
- Answer incoming calls and route enquiries to the correct department
- Maintain visitor registers and ensure compliance with access protocols
Minimum Requirements
- Comfortable working with finance, HR and operational systems
- Reliable, punctual and committed to high service standards
- Professional, courteous manner with strong customer-service orientation
- Relevant administrative or office management qualification (advantageous)
- Good written and verbal communication skills appropriate to the role
If most of these boxes are ticked, you are encouraged to put your name forward.