Records Officer

Role: Records Officer. Location: Louis Trichardt, Limpopo. The team is hiring and seeks a candidate who can step in and deliver from week one.

About the Opportunity

This Records Officer role has been briefed against a clear set of outcomes for Louis Trichardt. The successful candidate will work alongside an established team and will be expected to contribute meaningfully to the administration jobs pipeline across Limpopo.

Communication runs both ways. Managers across the administration jobs team in Limpopo make time for one-to-ones, and people are expected to speak up early when something needs attention.

Internal documentation, process notes and shared playbooks make it easier for the Records Officer to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Louis Trichardt much easier.

Your Workplace

The environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Louis Trichardt site adheres to the standards expected of a responsible South African employer.

A respectful, professional environment is the standard in Limpopo. Bullying, harassment and unfair conduct have no place here, and managers are trained to act decisively when concerns are raised.

Equally, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Why Join Us

On top of that, the company invests in the people who join it. From structured onboarding to ongoing skills development, you will find clear paths to grow your career in administration jobs from your base in Louis Trichardt. Many colleagues across Limpopo have moved into senior roles after starting in positions just like this one.

Benefits are clear and consistent. Beyond the package on offer, the role includes the supports you would expect from an established South African employer in Limpopo.

Recognition matters here. Strong performers are noticed quickly, and many promotions across the business have started in the Louis Trichardt teams.

Equally, the company reinvests in its people: paid training, internal moves and the chance to take on bigger projects are all part of how careers in Louis Trichardt keep progressing.

Diversity and Inclusion

Beyond that, the organisation is committed to transformation and equal opportunity. Hiring is on merit, and applications are actively encouraged from women, youth, people with disabilities and other historically disadvantaged groups in line with the Employment Equity plan and B-BBEE objectives.

Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across Limpopo.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Louis Trichardt.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Career Growth

Practically speaking, this role can grow with you. Strong performers in the administration jobs team in Louis Trichardt have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Practically speaking, internal mobility is encouraged. People who start in Louis Trichardt have moved into roles in other branches, specialist functions and project teams across Limpopo.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Louis Trichardt team member.

Key Responsibilities

• Capture data accurately into internal systems and registers
• Maintain a tidy, professional reception and meeting-room environment
• Handle confidential information with discretion and in line with POPIA
• Coordinate office supplies, courier bookings and facilities requests
• Liaise with suppliers, contractors and service providers
• Prepare meeting packs, agendas and minutes for internal forums
• Support HR with onboarding logistics for new starters
• Manage diaries, meetings and travel logistics for the leadership team

What You’ll Need

• Ability to work independently and manage competing deadlines
• High attention to detail and accuracy in data capture
• Relevant administrative or office management qualification (advantageous)
• Reliable, punctual and committed to high service standards
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• 1-3 years’ experience in an administrative or front-office role

Candidates who meet most of these criteria are welcome to be considered for the role.