Office Manager

Bring your skills as a Office Manager to Calvinia and join a team that moves fast. This Northern Cape role is one to watch.

About This Position

This Office Manager role has been briefed against a clear set of outcomes for Calvinia. The successful candidate will work alongside an established team and will be expected to contribute meaningfully to the administration jobs pipeline across Northern Cape.

Day-to-day, the role balances focused delivery with the kind of collaboration that keeps things moving. The successful candidate is trusted to make sensible decisions inside the agreed scope, with line-management support whenever a sounding board is useful.

Tools, systems and information are there to support the role rather than slow it down. The company continues to invest in the technology that backs its Calvinia teams, and the new Office Manager will feel that from the first week.

Quality is everyone’s job. Whether the Office Manager is processing a transaction, supporting a colleague or handling a customer query, the standard expected in Northern Cape is consistently high and consistently fair.

The role has been written to be sustainable, not just busy. Strong output is expected, and managers in Calvinia also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Based in Calvinia

Working in Calvinia means a place in the Kathu iron ore belt, with a steady flow of activity and a strong local economy. The team has built solid relationships across the Northern Cape region, and the Calvinia office benefits from those long-standing connections.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Calvinia, Northern Cape.

Many candidates already living within reach of Calvinia cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Northern Cape economy.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Calvinia.

Growing With Us

Beyond that, this role can grow with you. Strong performers in the administration jobs team in Calvinia have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.

Internal mobility is encouraged. People who start in Calvinia have moved into roles in other branches, specialist functions and project teams across Northern Cape.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Calvinia team member.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Why Join Us

You will join a team that values respectful collaboration, honest feedback and shared wins. The Calvinia colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.

Crucially, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

Practically speaking, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Meet the Team

Notably, the team you will be working with is fast-paced and energetic. Things move quickly across the Calvinia office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when Northern Cape operations get busy.

Importantly, the team structure and working relationships for this role in Calvinia will be explained during the hiring process.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Diversity and Inclusion

Inclusive recruitment is part of the organisation’s employment practices. Applicants are assessed on relevant qualifications, skills and experience for this role in Calvinia.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Notably, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Northern Cape.

In addition, inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Calvinia.

Day in the Life

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

In addition, the Calvinia office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Calvinia.

Importantly, the rhythm rewards people who plan ahead but also pivot quickly when Northern Cape operations throw up the unexpected.

Daily Duties

• Manage diaries, meetings and travel logistics for the leadership team
• Support HR with onboarding logistics for new starters
• Track and report on departmental KPIs through standard templates
• Liaise with suppliers, contractors and service providers
• Answer incoming calls and route enquiries to the correct department
• Maintain visitor registers and ensure compliance with access protocols
• File, scan and archive documents in line with retention policies
• Prepare meeting packs, agendas and minutes for internal forums

Minimum Requirements

• Matric / National Senior Certificate (Grade 12)
• Good written and verbal communication skills appropriate to the role
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Discretion when handling confidential and POPIA-sensitive information
• Professional, courteous manner with strong customer-service orientation
• High attention to detail and accuracy in data capture

Potential is considered alongside experience, so candidates who tick most of these boxes should still be considered.