Office Administrator

Applications are warmly invited for a Office Administrator role based in Knysna. We welcome candidates from every background across Western Cape who are ready to grow with us.

What This Role Involves

An experienced Office Administrator is needed to support operations in Knysna. The role forms part of how the business keeps its administration jobs portfolio strong in Western Cape.

The role suits a candidate who values consistency and clear communication. The Knysna operation runs on accurate work, steady relationships and a genuine respect for the people in the team.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Knysna.

Tools, systems and information are there to support the role rather than slow it down. The company continues to invest in the technology that backs its Knysna teams, and the new Office Administrator will feel that from the first week.

What Your Day Looks Like

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Knysna.

Practically speaking, the rhythm rewards people who plan ahead but also pivot quickly when Western Cape operations throw up the unexpected.

Notably, the Knysna office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

Why This Role

Few roles let you see the impact of your work as quickly as this one. Every shift, project and decision in Knysna contributes to real outcomes for clients and colleagues across the administration jobs space in Western Cape.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

Beyond that, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Equally, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

Your Workplace

Beyond that, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Practically speaking, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

On top of that, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Western Cape.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Knysna site adheres to the standards expected of a responsible South African employer.

About the Team

On top of that, the team you will be working with is fast-paced and energetic. Things move quickly across the Knysna office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when Western Cape operations get busy.

Notably, the team structure and working relationships for this role in Knysna will be explained during the hiring process.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Key Outputs

• File, scan and archive documents in line with retention policies
• Update intranet pages, notice boards and internal directories
• Maintain visitor registers and ensure compliance with access protocols
• Coordinate office supplies, courier bookings and facilities requests
• Provide administrative support to projects and special initiatives
• Answer incoming calls and route enquiries to the correct department
• Liaise with suppliers, contractors and service providers

What You’ll Need

• Professional, courteous manner with strong customer-service orientation
• 1-3 years’ experience in an administrative or front-office role
• Excellent telephone and email etiquette
• High attention to detail and accuracy in data capture
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Reliable, punctual and committed to high service standards
• Strong organisational skills and the ability to multitask

If most of these boxes are ticked, you are encouraged to put your name forward.