Filing Clerk

Looking for your next move as a Filing Clerk in Newcastle? A role has just opened that gives you real responsibility and a clear path forward in KwaZulu-Natal.

About the Opportunity

The Filing Clerk vacancy forms part of how the Newcastle branch keeps performing. It pairs day-to-day delivery with longer-running priorities that keep the administration jobs side of the business moving forward.

Equally, the successful applicant is given the room to plan, deliver and review their work without unnecessary noise. The organisation has built its Newcastle team on trust, and the Filing Clerk role will feel that from week one.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Newcastle.

Meet the Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Newcastle group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

What Your Day Looks Like

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Newcastle.

Notably, the Newcastle office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

Core Functions

• Support HR with onboarding logistics for new starters
• Maintain a tidy, professional reception and meeting-room environment
• Track and report on departmental KPIs through standard templates
• Liaise with suppliers, contractors and service providers
• Maintain visitor registers and ensure compliance with access protocols
• Update intranet pages, notice boards and internal directories

Minimum Requirements

• Excellent telephone and email etiquette
• High attention to detail and accuracy in data capture
• Clear criminal record and contactable references
• Reliable, punctual and committed to high service standards
• Good written and verbal communication in English
• Comfortable working with finance, HR and operational systems

If most of these boxes are ticked, you are encouraged to put your name forward.