Executive Assistant

Listing live now. We believe great workplaces are built on great people. We are looking for a Executive Assistant in Calvinia, and we encourage applicants from across Northern Cape to consider this opportunity.

Overview

This Executive Assistant role has been briefed against a clear set of outcomes for Calvinia. The successful candidate will work alongside an established team and will be expected to contribute meaningfully to the administration jobs pipeline across Northern Cape.

Communication runs both ways. Managers across the administration jobs team in Northern Cape make time for one-to-ones, and people are expected to speak up early when something needs attention.

The role has been written to be sustainable, not just busy. Strong output is expected, and managers in Calvinia also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Quality is everyone’s job. Whether the Executive Assistant is processing a transaction, supporting a colleague or handling a customer query, the standard expected in Northern Cape is consistently high and consistently fair.

Tools, systems and information are there to support the role rather than slow it down. The company continues to invest in the technology that backs its Calvinia teams, and the new Executive Assistant will feel that from the first week.

Our Commitment to Transformation

Inclusive recruitment is part of the organisation’s employment practices. Applicants are assessed on relevant qualifications, skills and experience for this role in Calvinia.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Importantly, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Northern Cape.

Crucially, inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Calvinia.

A Typical Day

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Notably, the rhythm rewards people who plan ahead but also pivot quickly when Northern Cape operations throw up the unexpected.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Calvinia.

On top of that, the Calvinia office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

What We Offer

You will join a team that values respectful collaboration, honest feedback and shared wins. The Calvinia colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

In addition, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

In addition, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Your Team

In addition, the team you will be working with is fast-paced and energetic. Things move quickly across the Calvinia office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when Northern Cape operations get busy.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

In addition, the team structure and working relationships for this role in Calvinia will be explained during the hiring process.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Where You’ll Work

Importantly, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Practically speaking, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

In addition, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Northern Cape.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Calvinia site adheres to the standards expected of a responsible South African employer.

Working in Calvinia

Calvinia continues to grow as an employment hub in Northern Cape, with in the Kathu iron ore belt. This role gives you a foothold in one of its busier business communities, with access to the local services, suppliers and partners that keep the work moving.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Calvinia.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Calvinia, Northern Cape.

Many candidates already living within reach of Calvinia cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Northern Cape economy.

Growing With Us

On top of that, career progression for this administration jobs role in Calvinia depends on the hiring organisation’s policies, role requirements and business needs in Northern Cape.

Internal mobility is encouraged. People who start in Calvinia have moved into roles in other branches, specialist functions and project teams across Northern Cape.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Calvinia team member.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Your Role

• Maintain a tidy, professional reception and meeting-room environment
• Answer incoming calls and route enquiries to the correct department
• Prepare meeting packs, agendas and minutes for internal forums
• Coordinate office supplies, courier bookings and facilities requests
• Manage diaries, meetings and travel logistics for the leadership team
• Liaise with suppliers, contractors and service providers
• Track and report on departmental KPIs through standard templates

Minimum Requirements

• Strong organisational skills and the ability to multitask
• Comfortable working with finance, HR and operational systems
• Discretion when handling confidential and POPIA-sensitive information
• Matric / National Senior Certificate (Grade 12)
• 1-3 years’ experience in an administrative or front-office role
• Good written and verbal communication skills appropriate to the role
• Excellent telephone and email etiquette

Crucially, candidates who meet most of these criteria are welcome to be considered for the role.