Administrative Officer

Applications are warmly invited for a Administrative Officer role based in Durban. We welcome candidates from every background across KwaZulu-Natal who are ready to grow with us.

What This Role Involves

An experienced Administrative Officer is needed to support operations in Durban. The role forms part of how the business keeps its administration jobs portfolio strong in KwaZulu-Natal.

The organisation keeps reporting lines clean and expectations realistic. Performance is measured against a small, agreed set of metrics, and there are no surprise yardsticks for the Administrative Officer taking on this position.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Durban.

Quality is everyone’s job. Whether the Administrative Officer is processing a transaction, supporting a colleague or handling a customer query, the standard expected in KwaZulu-Natal is consistently high and consistently fair.

Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Durban much easier.

Growing With Us

Career progression for this administration jobs role in Durban depends on the hiring organisation’s policies, role requirements and business needs in KwaZulu-Natal.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Durban team member.

Internal mobility is encouraged. People who start in Durban have moved into roles in other branches, specialist functions and project teams across KwaZulu-Natal.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Our Commitment to Transformation

Crucially, the organisation supports a respectful workplace. Applications are welcome from suitably qualified candidates across KwaZulu-Natal, and recruitment is intended to be fair and transparent.

In addition, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for KwaZulu-Natal.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Durban.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Where You’ll Work

In addition, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Importantly, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Importantly, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in KwaZulu-Natal.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Durban site adheres to the standards expected of a responsible South African employer.

Why Join Us

Few roles let you see the impact of your work as quickly as this one. Every shift, project and decision in Durban contributes to real outcomes for clients and colleagues across the administration jobs space in KwaZulu-Natal.

On top of that, career development may be available depending on the role, business needs and the hiring organisation’s policies.

In addition, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Practically speaking, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

Your Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Durban group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Equally, the team structure and working relationships for this role in Durban will be explained during the hiring process.

What Your Day Looks Like

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Durban.

Notably, the Durban office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

On top of that, the rhythm rewards people who plan ahead but also pivot quickly when KwaZulu-Natal operations throw up the unexpected.

Key Outputs

• Maintain visitor registers and ensure compliance with access protocols
• Process invoices, requisitions and expense claims for approval
• Liaise with suppliers, contractors and service providers
• Coordinate office supplies, courier bookings and facilities requests
• Manage diaries, meetings and travel logistics for the leadership team
• Prepare meeting packs, agendas and minutes for internal forums
• Support HR with onboarding logistics for new starters

Essential Criteria

• Comfortable working with finance, HR and operational systems
• Strong organisational skills and the ability to multitask
• Professional, courteous manner with strong customer-service orientation
• High attention to detail and accuracy in data capture
• Matric / National Senior Certificate (Grade 12)
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Experience supporting senior managers is an advantage

If most of these boxes are ticked, you are encouraged to put your name forward.