Admin Coordinator

An opportunity has arisen for a Admin Coordinator in Westville. Suitably qualified candidates from across KwaZulu-Natal are invited to apply.

What This Role Involves

The organisation is investing in its Westville operation, and this Admin Coordinator position reflects that commitment. The successful candidate will work across the administration jobs function and contribute to the wider KwaZulu-Natal business.

Crucially, the role suits a candidate who values consistency and clear communication. The Westville operation runs on accurate work, steady relationships and a genuine respect for the people in the team.

Beyond that, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Westville also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Internal documentation, process notes and shared playbooks make it easier for the Admin Coordinator to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

About Westville

Working in Westville means a place on the Umhlanga Ridge business corridor, with a steady flow of activity and a strong local economy. The team has built solid relationships across the KwaZulu-Natal region, and the Westville office benefits from those long-standing connections.

If you are relocating, the team can share practical pointers on neighbourhoods, transport and the typical pace of life in Westville, KwaZulu-Natal.

Many candidates already living within reach of Westville cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local KwaZulu-Natal economy.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Westville.

A Typical Day

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

On top of that, the Westville office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Westville.

On top of that, the rhythm rewards people who plan ahead but also pivot quickly when KwaZulu-Natal operations throw up the unexpected.

Meet the Team

In addition, the team you will be working with is fast-paced and energetic. Things move quickly across the Westville office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when KwaZulu-Natal operations get busy.

Equally, the team mix in Westville reflects a balance of experienced operators and emerging talent, with deliberate space for diverse voices and backgrounds.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

What We Offer

You will join a team that values respectful collaboration, honest feedback and shared wins. The Westville colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.

Crucially, the company reinvests in its people: paid training, internal moves and the chance to take on bigger projects are all part of how careers in Westville keep progressing.

Benefits are clear and consistent. Beyond the package on offer, the role includes the supports you would expect from an established South African employer in KwaZulu-Natal.

Recognition matters here. Strong performers are noticed quickly, and many promotions across the business have started in the Westville teams.

Our Commitment to Transformation

Importantly, the organisation is committed to transformation and equal opportunity. Hiring is on merit, and applications are actively encouraged from women, youth, people with disabilities and other historically disadvantaged groups in line with the Employment Equity plan and B-BBEE objectives.

Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across KwaZulu-Natal.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Westville.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

What You’ll Be Doing

• Prepare meeting packs, agendas and minutes for internal forums
• Coordinate office supplies, courier bookings and facilities requests
• Process invoices, requisitions and expense claims for approval
• Liaise with suppliers, contractors and service providers
• Update intranet pages, notice boards and internal directories
• Maintain a tidy, professional reception and meeting-room environment
• Answer incoming calls and route enquiries to the correct department

What You’ll Need

• Comfortable working with finance, HR and operational systems
• Good written and verbal communication in English
• Professional appearance and warm, welcoming manner
• Experience supporting senior managers is an advantage
• Ability to work independently and manage competing deadlines
• Reliable, punctual and committed to high service standards
• 1-3 years’ experience in an administrative or front-office role

Potential is considered alongside experience, so candidates who tick most of these boxes should still be considered.