Administrative Officer

This is a current vacancy. We believe great workplaces are built on great people. We are looking for a Administrative Officer in White River, and we encourage applicants from across Mpumalanga to consider this opportunity.

What This Role Involves

In addition, this Administrative Officer role has been briefed against a clear set of outcomes for White River. The successful candidate will work alongside an established team and will be expected to contribute meaningfully to the administration jobs pipeline across Mpumalanga.

Communication runs both ways. Managers across the administration jobs team in Mpumalanga make time for one-to-ones, and people are expected to speak up early when something needs attention.

Internal documentation, process notes and shared playbooks make it easier for the Administrative Officer to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Quality is everyone’s job. Whether the Administrative Officer is processing a transaction, supporting a colleague or handling a customer query, the standard expected in Mpumalanga is consistently high and consistently fair.

Why Join Us

You will join a team that values respectful collaboration, honest feedback and shared wins. The White River colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.

The package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

Importantly, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Your Workplace

Practically speaking, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Beyond that, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the White River site adheres to the standards expected of a responsible South African employer.

In addition, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Mpumalanga.

Our Commitment to Transformation

In addition, the organisation is committed to fair, merit-based recruitment and equal opportunity. Applications are assessed against the published role requirements in line with applicable employment law.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in White River.

In addition, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Mpumalanga.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Day in the Life

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Practically speaking, the rhythm rewards people who plan ahead but also pivot quickly when Mpumalanga operations throw up the unexpected.

On top of that, the White River office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in White River.

Your Team

Beyond that, you will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The White River group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Importantly, the team structure and working relationships for this role in White River will be explained during the hiring process.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Key Responsibilities

• Support HR with onboarding logistics for new starters
• File, scan and archive documents in line with retention policies
• Prepare meeting packs, agendas and minutes for internal forums
• Capture data accurately into internal systems and registers
• Handle confidential information with discretion and in line with POPIA
• Liaise with suppliers, contractors and service providers
• Update intranet pages, notice boards and internal directories
• Manage diaries, meetings and travel logistics for the leadership team

What You’ll Need

• Strong organisational skills and the ability to multitask
• Reliable, punctual and committed to high service standards
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Discretion when handling confidential and POPIA-sensitive information
• Relevant administrative or office management qualification (advantageous)

Potential is considered alongside experience, so candidates who tick most of these boxes should still be considered.